Senior Grant Administrator

Mass General Brigham; Somerville (MA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

An established industry player is seeking a Senior Grant Administrator to oversee the full lifecycle management of clinical research grants. This role involves collaborating with Principal Investigators and cross-functional teams to ensure financial and administrative excellence. You will be responsible for developing budgets, monitoring fund activities, and serving as a liaison with sponsors and internal departments. If you possess strong analytical skills and a proactive approach to grant management, this opportunity offers a chance to make a significant impact in the field of clinical research while working in a supportive and dynamic environment.

Qualifications

• 5 years of relevant grant management experience in an academic medical center.
• Knowledge of NIH grant systems is preferred.

Responsibilities

• Manage financial and administrative aspects of a $10M research portfolio.
• Develop grant budgets, monitor fund activity, and resolve discrepancies.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Financial Analysis

Problem-Solving

Proactive Management

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

Access

Job description

Senior Grant Administrator page is loaded

Senior Grant Administrator

Apply remote type Hybrid locations Somerville-MA time type Full time posted on Posted 2 Days Ago job requisition id RQ4015581 Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Neurological Clinical Research Institute (NCRI) at Massachusetts General Hospital (MGH) is a premier Academic Clinical Research Organization (ACRO) dedicated to managing and conducting clinical trials in neurological disorders. NCRI's multidisciplinary team includes physician-researchers, research nurses, clinical research coordinators, grant managers, financial analysts, project managers, data managers, SAS programmers, systems analysts, and administrative assistants—all committed to the successful planning and execution of clinical trials.

Reporting to the Director of Contracts and Finance, the Senior Grant Administrator (GA) is responsible for the full lifecycle management of a portfolio of clinical research grants. This includes both pre-award and post-award activities. The Senior GA will collaborate closely with Principal Investigators (PIs) and cross-functional teams to oversee all financial and administrative aspects of clinical research projects. Responsibilities include developing grant budgets and proposals, forecasting, monitoring fund activity, allocating expenses, resolving accounting discrepancies, and serving as a liaison with federal and non-federal sponsors, vendors, internal departments, and subcontracting institutions.

The Senior GA serves as a key point of contact, ensuring effective coordination and communication between internal stakeholders and external partners. The ideal candidate will demonstrate strong communication and analytical skills and act as a trusted advisor to PIs and project teams, ensuring compliant and efficient grant administration throughout the project lifecycle.

Qualifications

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manages all financial and administrative aspects of a $10 M research portfolio of multicenter clinical trials and research projects.
• Responsible for the oversight of post-award research administrative activities, including preparing budget forecasting, conducting ongoing monitoring of fund statements, and resolving accounting problems and errors, including personnel and non-personnel expenses.
• Coordinates and manages grant submissions and approvals, including development of grant budgets and supporting the preparation and development of supplementary materials (budget justifications and quality/compliance reviews for biosketches and subaward documentation).
• Proactively interprets and articulates institutional and sponsor research regulations to ensure compliance.
• Acts as a central point of contact and liaison on the timely startup and execution of subcontracts and vendors based on the study startup timeline and milestone objectives.
• Responsible for the closeout of all projects in conjunction with Research Finance.
• Advise regarding the allowability of costs to be charged to the fund to avoid future cost disallowances. Review appropriateness of transactions and budget reallocations against funding source guidelines.
• Work with Research Finance to resolve complex accounting issues.
• Function as resource person in clarification of policies and work with Principal Investigators to achieve compliance.
• Maintain ongoing forecast of funds available throughout grant period; optimize budgeting for Principal Investigators by coordinating funding available from all grant sources.
• Reconciles monthly fund statements; coordinates with Research Finance, Payroll, and other departments as needed for resolution of errors or identification of charges; provides Principal Investigators with monthly status reports of research funds; approves all PI reimbursements to research funds; assigns expenditures to funds as necessary; ensures appropriate reporting to funding agencies, organizations, donors, etc.
• Review grants and funds monthly with principal investigators; resolve accounting and reporting issues as necessary; prepare budget-versus-actual status reports for use by Principal Investigators and functional directors and facilitates implementation of grant awards by obtaining fund numbers, activating salary assignments to grants, and other associated tasks.
• Prepares 'Time and Effort' reports for all sponsored activities to ensure accuracy and consistency in order to comply with governmental and sponsor guidelines.
• Apprise investigators regarding submission dates and changes in the application, submission, and funding guidelines of the institution and of various funding agencies.
• Attends hospital committee meetings, including monthly Research Administrators Discussion Group (RADG).
• Develop collaborative working relationships with ancillary services such as Research Management/Finance, Corporate Sponsored Research and Licensing, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc.

Other Responsibilities

• Performs/coordinates special projects for Principal Investigators as may arise from time-to-time.

QUALIFICATIONS:

• Bachelor’s degree.
• 5 years of relevant grant management experience, preferably in an academic medical center department handling many diverse grants, including clinical trials.
• Knowledge of NIH grant systems.

SKILLS/ABILITIES/COMPETENCIES REQUIRED:

• Works with minimal supervision.
• Proactive in management of funds with reporting to the PI and Director of Research Administration.
• Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.
• Interest and enthusiasm for change.
• Ability to make decisions quickly and independently, requiring only minimal oversight for day-to-day activities.
• Proficiency in rigorous financial analysis and keen attention to detail.
• Ability to identify problems and develop solutions.
• Excellent interpersonal/communications skills.

• Demonstrated proficiency in Microsoft Office, Word, Excel, Access, and Internet applications.

• Demonstrated ability to be organized and flexible in an environment that requires continuous monitoring of priorities.

• Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.
• Willingness to take on new challenges and openness to change.

FISCAL RESPONSIBILITIES

Responsible for the interpretation and articulation of institutional and sponsor policies and procedures to ensure compliance. Responsible for proactively keeping departments apprised of changes in policies and regulations of federal and non-federal grantor agencies.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.