Pre and Post Award Senior Research Grants Administrator

Vitalief Inc.; New Brunswick (NJ); Remote; USD 70,000 - 100,000; Full time

Job summary

Join a forward-thinking consulting firm dedicated to advancing scientific discoveries that improve patient lives. As a Senior Research Grants Administrator, you will manage pre- and post-award functions, ensuring compliance with federal regulations and supporting grant terminations and appeals. This role offers the opportunity to work independently in a dynamic environment, contributing to impactful research while enjoying a culture that prioritizes personal and professional growth. With a fully remote setup and a focus on work-life balance, this position is perfect for experienced professionals looking to make a difference in the healthcare field.

Benefits

20 PTO days

9 paid holidays

Company-paid life insurance

Disability coverage

401K

Healthcare plans

Qualifications

• 5-7+ years of experience in research administration.
• Strong knowledge of Uniform Guidance and federal regulations.

Responsibilities

• Serve as the primary liaison for grant terminations and funding suspensions.
• Draft and submit appeals and supporting documentation.

Skills

Research Administration

Grant Management

Federal Regulations

Communication Skills

Organization Skills

Stakeholder Management

Microsoft Office Suite

Education

Bachelor's Degree

Advanced Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Pre and Post Award Senior Research Grants Administrator

Overview
Vitalief is an innovative consulting company working at the intersection of Sponsors, CROs, and Sites across the research and clinical trials landscape. By blending deep subject matter expertise with strong business acumen, we deliver consulting and Functional Service Provider (FSP) solutions that empower organizations to do more with less, streamlining operations, reducing costs, and accelerating breakthroughs that ultimately benefit patients.

We are seeking a Senior Research Grants Administrator (full-time, fully benefited Vitalief employee) with expertise in both pre-award and post-award functions to join our client’s Sponsored Awards Team. This role involves managing federal grant terminations, stop work orders, and appeals from a hands-on perspective. The ideal candidate will have a solid understanding of federal regulations, extensive experience with agencies such as NIH, NSF, DHHS, DoD, DoE, and the ability to work independently in a higher education research environment.

Why Vitalief?

• Contribute to advancing scientific discoveries that can improve patients' lives.
• Our PEOPLE FIRST culture prioritizes personal and professional growth.
• We foster innovation by giving everyone a voice.
• Work-life balance with 20 PTO days and 9 paid holidays annually.
• Benefits include company-paid life insurance, disability coverage, 401K, and healthcare plans.

Salary Range

Market competitive, based on experience.

Work Location

100% remote; candidates must reside in EST or CST zones.

Key Responsibilities

• Serve as the primary liaison for grant terminations, stop work orders, or funding suspensions.
• Review notices for accuracy and compliance.
• Coordinate responses with PIs, legal, and leadership.
• Draft and submit appeals, supporting documentation, and corrective plans.
• Track deadlines and manage sponsor correspondence.
• Support closeout processes, including expenditure reconciliation and reporting.
• Maintain detailed records of communications and decisions.
• Provide guidance and training on grant termination and appeals.
• Assist in proposal development, including budgets and compliance.
• Interpret federal regulations like Uniform Guidance (2 CFR 200).
• Ensure timely proposal submissions and reports.
• Collaborate with finance, legal, and compliance teams.
• Utilize Microsoft Office and institutional grant systems.

Required Skills

• Bachelor’s degree required; advanced degree preferred.
• 5-7+ years of research administration experience managing pre- and post-award functions.
• Experience with NIH, NSF, DHHS, DoD, DoE, and other federal funders.
• Strong knowledge of Uniform Guidance and sponsor-specific regulations.
• Experience handling grant terminations and appeals.
• Previous experience in academic or medical research settings.
• Excellent communication, organization, and stakeholder management skills.
• Ability to work independently under pressure across multiple projects.
• Comfort with fast-paced, collaborative environments.
• Occasional extended hours during peak periods.
• Proficiency with Word, Excel, PowerPoint, and Teams.

Physical Demands

Prolonged sitting, working at a computer, with standing, walking, and lifting up to 20 lbs.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Other
• Industry: Hospitals and Health Care