Senior Global Procurement Specialist

FHI 360; United States; On-site; USD 83,000 - 103,000; Full time

Job summary

FHI 360 is seeking a seasoned procurement professional to support the acquisition of commercial goods and professional services. The role involves creating and processing purchase orders, monitoring costs, vendor performance, and coordinating activities with multiple departments.

The position contributes to efficiency and sustainability in procurement processes. With 5+ years of experience, you will ensure adherence to policies, review specifications, and manage supplier relationships.

Qualifications

• Bachelor's degree or international equivalent in Business Administration or related field.
• Procurement-related certification (such as CPSM or APICS) preferred.
• 5+ years of procurement experience.
• Fluent in reading, writing, and speaking English.
• Experience with digital procurement systems and process automation is a plus.

Responsibilities

• Prepares, maintains, and reviews Procurement files, reports, and maintains price lists for the department.
• Assists in developing bid specifications for the RFx process.
• Reviews requisitions and vendor proposals for accuracy, terminology, and specifications.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and company needs are met.
• Maintains compliance with organizational and government procurement regulations, sharing updates with management, staff, and vendors.
• Validates shipments to ensure orders are accurate and goods meet specifications.
• Compare prices, specifications, and delivery dates to determine the best supplier bids.
• Maintains purchase order documentation and verify invoices for payment with Accounts Payable.
• Assists with developing and revising procurement operating procedures, policies and commonly used forms and templates.
• Works with internal and external customers to ensure procurement activities comply with company and regulatory requirements.
• Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
• Prepares Purchase orders, Consulting Agreements and any other contractual documents with suppliers and follows up to expedite delivery of commercial goods and services.
• Obtains certifications of delivery and checks against orders. Reviews discrepancies with placed orders.
• Develops and maintains necessary records and files for efficient operation.
• Manages procurement logistics for relocation of company expatriate employees' household goods and personal vehicles.
• Authorizes and approves invoices related to relocation expenses.
• Serves as a point of contact regarding office and residential leases.
• Receives, examines, and processes requisitions and documents related to procurement supplies, materials, and equipment.
• Compares costs, evaluates quality, and determines the necessity of supplies and equipment.
• Communicate with vendors to stay updated on new products and market trends.
• Consults with department managers to determine procurement needs and specifications.
• Analyzes procurement trends to identify best practices and cost-saving opportunities for the company.
• Assists with training and developing procurement policies and procedures for staff and stakeholders.
• Ability to communicate and work with global audiences and sometimes communicating and providing training during non-standard business hours.
• Utilizes digital procurement platforms to streamline workflows and data tracking.
• Other duties as assigned.

Skills

Procurement methods

Vendor management

Budget and cost control

Data analysis

Communication

MS Office / Office 365 / SharePoint //

Education

Bachelor's degree in Business Administration or related field

Procurement certification (CPSM or APICS) preferred

Tools

Deltek CostPoint

DocuSign

Power BI

Office 365

SharePoint

Teams

Job description

FHI 360 is seeking a seasoned procurement professional to support the acquisition of commercial goods and professional services. The role involves creating and processing purchase orders, monitoring costs, vendor performance, and coordinating activities with multiple departments.

The position contributes to efficiency and sustainability in procurement processes. With 5+ years of experience, you will ensure adherence to policies, review specifications, and manage supplier relationships.