Senior Global Equity Plan Administrator (Contractor)

Jobtailor; San Jose (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

Jobtailor is seeking an experienced Equity Administrator to maintain and reconcile equity databases and administer global equity transactions for stock options and RSUs. You will coordinate with cross-functional teams to ensure timely grant processing and accurate reporting, including SEC filings.

You will produce tax reports for NQ/ISO/RSU and support audits, disclosures, and internal controls while delivering excellent service to employees and executives worldwide.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 8+ years of global equity compensation admin experience.
• Experience with Equity Edge Online (EEO) required.
• Advanced Excel with large data sets.
• Strong analytical and detail orientation.
• Experience with multinational equity programs preferred.

Responsibilities

• Maintain integrity of EEO and Merrill Lynch equity databases.
• Administer global equity transactions: stock options and RSUs.
• Manage quarterly equity grant process with cross-functional stakeholders.
• Prepare, distribute and maintain electronic equity award agreements.
• Perform monthly, quarterly, and year-end reconciliations of equity records.
• Prepare journal entries and schedules for stock-based compensation.
• Assist with SEC Forms 3, 4, and 5 for Section 16 insiders.
• Support equity disclosures for Form 10-Q, Form 10-K, and proxy statements.
• Prepare and provide tax reports for NQ, ISO, and RSU to Payroll.
• Generate standard and ad-hoc reports from Equity Edge Online.
• Coordinate with transfer agents for DWAC settlements.
• Provide customer service to employees, executives, and equity participants.
• Partner with HR, Payroll, Legal, Finance, vendors, brokers, and auditors.
• Support audits and improve internal controls and processes.
• Perform other duties and special projects.

Skills

Advanced Excel

Analytical skills

Communication skills

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

Equity Edge Online (EEO)

Merrill Lynch platforms

Job description

Jobtailor is seeking an experienced Equity Administrator to maintain and reconcile equity databases and administer global equity transactions for stock options and RSUs. You will coordinate with cross-functional teams to ensure timely grant processing and accurate reporting, including SEC filings.

You will produce tax reports for NQ/ISO/RSU and support audits, disclosures, and internal controls while delivering excellent service to employees and executives worldwide.