Fiscal Specialist

George Mason University; Chantilly (VA); On-site; USD 25,000 - 39,000; Part time

Job summary

George Mason University is seeking a part-time Fiscal Specialist to support the Continuing and Professional Education unit. You will reconcile revenue across Banner, TouchNet, and Destiny, process invoices, and manage multiple forms of revenue payments daily.

The role requires familiarity with financial processes, strong Excel skills, and the ability to work independently with high accuracy in an on-site setting in Fairfax, VA.

Qualifications

• Financial processes/administrative support.
• MS Excel experience.
• Work independently with strong organizational and time management skills.
• Ability to expertly organize, prioritize, and manage multiple tasks with a high degree of accuracy.

Responsibilities

• Reconciles activity from Banner, TouchNet, and Destiny on a daily basis to post revenue.
• Submits invoices to external entities based on established protocols.
• Processes revenue payments (checks, credit cards, and wire transfers) while adhering to refund procedures and applying accounting principles.
• Engages with offices to organize and maintain the revenue books for the unit (Accounts Payable, Offices of the Provost, Registrar, etc.).
• Stays up-to-date on university and external policies and procedures.

Skills

MS Excel

Financial processes

Independence

Time management

Tools

Banner

TouchNet

Destiny

Job description

Department: Academic Affairs

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department

Continuing and Professional Education (CPE) supports learning opportunities, certifications, credential attainment, and training for professional development. CPE prepares students for a changing employment landscape and lifelong learning by helping them take advantage of George Mason faculty and resources, and creates opportunities for upskilling and earning industry-backed certifications to help them advance their careers, earning potential and knowledge of technical fields in rapidly changing industries and governmental agencies.

About the Position

The Fiscal Specialist will complete financial transactions and a basic level of financial reporting regarding administrative and academic activities of the Continuing and Professional Education(CPE) unit.

Responsibilities

• Reconciles activity from three different systems—Banner, TouchNet, and Destiny—on a daily basis to post revenue;
• Submits invoices to external entities based on their established protocols, including federal and state/local government agencies;
• Processes all forms of revenue payments to CPE—including checks, credit cards, and wire transfers—while adhering to refund procedures and applying knowledge of accounting principles and collection procedures. The types of programs include Non-Credit(NC) courses for individuals and groups, and Credit courses for groups;
• Engages with several offices to accurately organize and maintain the book of revenue for the unit, including Accounts Payable, Business Officers of Schools/Colleges, the Office of the Provost, and the Registrar's Office; and
• Stays up-to-date on all new policies and procedures at the University and external entities.

Fiscal Management

• Engages with various external clients through written and verbal communication to discuss financial processes or issues. These partners include educational content providers, student sponsors, vendors, and organizations sponsoring group employee education, such as Sallie Mae, the Center for Legal Studies, local county governments, and newly onboarded partners.

Financial Reporting

• Completes financial reports using templates in a Profit &Loss (P&L) format, including revenue and expenditures.

Fiscal

• Completes all fiscal-related transactions including purchase requisitions, payment requests, and Journal Voucher's to reclassify and correct entries;
• Assists with Mason Finance Gateway transactions;
• Oversees accounts payable and receivable aging reports;
  Determines appropriate accounting of deferred revenue and accrued expenses; and
• Processes payments and adjunct faculty hiring transactions(ePAFs) using university systems.

Projects

• Participates in special projects and initiatives as assigned.

Required Qualifications

• Financial processes/administrative support;
• MS Excel experience;
• Work independently with strong organizational and time management skills; and
• Ability to expertly organize, prioritize, and manage multiple tasks with a high degree of accuracy.

Posting Open Date: October 15, 2026

For Full Consideration, Apply by: October 29, 2026

Open Until Filled: Yes

Mason Ad Statement

George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.

George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/