Senior Financial and Project Coordinator

careers-dewberry; Richmond (VA); On-site; USD 62,000 - 85,000; Full time

Job summary

Dewberry in Richmond, VA is seeking an Accounting Assistant/PMD to support project accounting, financial reporting, invoicing, and general administration for our office. The role supports the Business Unit Manager and project engineers with contract setup and financial tasks while coordinating with internal teams.

The position emphasizes accuracy, collaboration, and proactive problem solving across administrative and financial duties within a dynamic engineering environment.

Qualifications

• 7-10 years of relevant experience required.
• Bachelor’s level Business education preferred, with a high school diploma or equivalent required.
• Proven history of maintaining financial and technical data.
• Knowledge of business contracts and invoice processing.
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data basesystems, and the use and application of business tools and workflows.
• Excellent verbal and written communication skills.
• Ability to multi-task, with excellent organizational skills.
• Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results.
• Strong collaboration skills with employees at all levels and from various parts of an organization.
• Ability to interpret data and identify issues based on trends.

Responsibilities

• Project contract setup and contract verification.
• Processing subconsultant agreements and invoices.
• Collections and tracking outstanding invoices.
• Upload project invoices into the Client vendor portal before month end.
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed).
• Assist with day-to-day financial management of assigned projects.
• Meeting coordination (schedule food and beverage services, set up virtual meetings, send reminders) and processing meeting notes.
• Handle sensitive information with discretion.
• Coordinate with Building Management and contractors.
• Assist with file/archive of project documents.
• Track department leads for proposals and change orders.
• Coordinate mailing letters and site notices.
• Other administrative duties as required.

Skills

Verbal and written communication

Organization

Multi-tasking

Attention to detail

Collaboration

Self-starter

Data interpretation

Education

Bachelor's degree in Business

High school diploma or equivalent

Tools

Microsoft Excel

Financial databases

Office software

Job description

Dewberry in Richmond, VA is seeking an Accounting Assistant/PMD to support project accounting, financial reporting, invoicing, and general administration for our office. The role supports the Business Unit Manager and project engineers with contract setup and financial tasks while coordinating with internal teams.

The position emphasizes accuracy, collaboration, and proactive problem solving across administrative and financial duties within a dynamic engineering environment.