Accounting Assistant/Project Management Deputy

careers-dewberry; Richmond (VA); On-site; USD 62,000 - 85,000; Full time

Job summary

Dewberry in Richmond, VA is seeking an Accounting Assistant/PMD to support project accounting, financial reporting, invoicing, and general administration for our office. The role supports the Business Unit Manager and project engineers with contract setup and financial tasks while coordinating with internal teams.

The position emphasizes accuracy, collaboration, and proactive problem solving across administrative and financial duties within a dynamic engineering environment.

Qualifications

• 7-10 years of relevant experience required.
• Bachelor’s level Business education preferred, with a high school diploma or equivalent required.
• Proven history of maintaining financial and technical data.
• Knowledge of business contracts and invoice processing.
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data basesystems, and the use and application of business tools and workflows.
• Excellent verbal and written communication skills.
• Ability to multi-task, with excellent organizational skills.
• Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results.
• Strong collaboration skills with employees at all levels and from various parts of an organization.
• Ability to interpret data and identify issues based on trends.

Responsibilities

• Project contract setup and contract verification.
• Processing subconsultant agreements and invoices.
• Collections and tracking outstanding invoices.
• Upload project invoices into the Client vendor portal before month end.
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed).
• Assist with day-to-day financial management of assigned projects.
• Meeting coordination (schedule food and beverage services, set up virtual meetings, send reminders) and processing meeting notes.
• Handle sensitive information with discretion.
• Coordinate with Building Management and contractors.
• Assist with file/archive of project documents.
• Track department leads for proposals and change orders.
• Coordinate mailing letters and site notices.
• Other administrative duties as required.

Skills

Verbal and written communication

Organization

Multi-tasking

Attention to detail

Collaboration

Self-starter

Data interpretation

Education

Bachelor's degree in Business

High school diploma or equivalent

Tools

Microsoft Excel

Financial databases

Office software

Job description

Job Description

Dewberry is currently seeking a detail-oriented Accounting Assistant/ Project Management Deputy (PMD) to support our Richmond, VA office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Business Unit Manager and project managers/engineers with project account set-up, financial reporting support, progress reports, invoices, site notifications, as well as general administration.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

Financial Coordination Responsibilities:

• Project contract setup and contract verification
• Processing subconsultant agreements and invoices
• Collections and tracking outstanding invoices
• Upload project invoices into the Client vendor portal before month end
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
• Assist with day-to-day financial management of assigned projects

Administrative Responsibilities:

• Meeting coordination (schedule food and beverage services, set up virtual meetings, send reminders) & processing Meeting notes
• Handle sensitive information with complete discretion
• Point of Contact with Building Management and responsible for coordination with various contractors
• Assist with file and archive both electronic and hard copy project-related documents
• Track department's leads using internal lead tracking software for proposals and change orders
• Coordination of mailing letters and site/hearing notices
• Other administrative duties as required

Required Skills & Required Experience

• 7-10 years of relevant experience required
• Bachelors level Business education preferred, with a high school diploma or equivalent required
• Proven history of maintaining financial and technical data
• Knowledge of business contracts and invoice processing
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data basesystems, and the use and application of business tools and workflows
• Excellent verbal and written communication skills
• Ability to multi-task, with excellent organizational skills
• Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results
• Strong collaboration skills with employees at all levels and from various parts of an organization
• Ability to interpret data and identify issues based on trends

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employees. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Salary Range

The projected range for this position is $62,000-$85,000 annually in our Richmond, VA office. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.