Senior Facilities Manager

Jobtailor

Maple Grove (MN)

On-site

USD 95,000 - 140,000

Full time

4 days ago

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Job summary

Jobtailor is seeking an experienced Facilities Manager to oversee R&D, laboratory, and office facilities in a regulated manufacturing setting. You will ensure reliable operation of HVAC, cleanrooms, utilities, BAS, and safety systems while leading capital projects and contractor performance.

You will plan space, manage budgets, and collaborate with EH&S for regulatory compliance. Strong project management, communication, and coaching skills are essential.

Qualifications

Bachelor's degree preferred in Facilities Management, Engineering, Architecture, Business, or related field
Minimum eight years of progressive facilities management experience including building operations, infrastructure maintenance, or construction project management
Experience in regulated manufacturing, medical device, life sciences, pharmaceutical, or laboratory environments preferred
GMP environments and quality system requirements knowledge within medical device industry
HVAC, electrical, plumbing, mechanical, infrastructure, and life safety systems knowledge
Experience managing capital projects, renovations, and contractor services
Strong project management, organizational, and prioritization skills
Ability to manage multiple priorities within a regulated environment
Strong problem-solving, analytical, and decision-making skills
Effective verbal and written communication skills
Experience with Building Automation Systems (BAS)
Familiarity with AutoCAD and facility layout software preferred
Proficiency with CMMS applications and Microsoft 365 software
Ability to influence and communicate with all levels of the organization, including senior leadership
Strong employee coaching, conflict resolution, and performance management skills
Certifications such as CFM, FMP, PMP, or LEED accreditation preferred
Ability to read and interpret facility drawings, construction documents, and technical specifications
Willingness to provide 5–10% travel and after-hours/weekend emergency support

Responsibilities

Manage and maintain R&D, laboratory, and office facilities
Ensure reliable operation and maintenance of HVAC systems, cleanrooms, utilities, electrical distribution, access control, fire/life safety systems, and environmental controls
Plan, schedule, and manage operational service providers and contractor performance
Use CMMS software to manage work orders, preventive maintenance, asset records, and maintenance history
Lead facility space planning, renovations, and capital projects from scope development through closeout
Manage architects, engineers, consultants, and contractors to meet safety, quality, compliance, schedule, and budget requirements
Partner with Environmental Health & Safety on facility safety programs, employee training, and regulatory compliance
Provide after-hours and weekend support for facility emergencies
Participate in insurance, safety, facility inspections, internal and external audits
Lead and develop facility personnel through staffing, workload management, coaching, performance management, training, and professional development
Monitor industry trends, regulatory changes, and emerging technologies to recommend facility improvements
Develop long-range utility, energy, and infrastructure plans
Advise site leadership on capital investments, facility risks, resources, and infrastructure priorities
Maintain facility-related quality system documentation, procedures, and records
Develop and manage operating and capital budgets, forecasting, expenditure tracking, and financial performance
Establish departmental goals, priorities, and performance expectations

Skills

Problem-Solving

Analytical Skills

Decision-Making

Effective Communication

Employee Coaching

Education

Bachelor's degree

Tools

CMMS Software

Building Automation Systems

AutoCAD

Microsoft 365

Job description

Manage and maintain R&D, laboratory, and office facilities
Ensure reliable operation and maintenance of HVAC systems, cleanrooms, utilities, electrical distribution, access control, fire/life safety systems, and environmental controls
Plan, schedule, and manage operational service providers and contractor performance
Use CMMS software to manage work orders, preventive maintenance, asset records, and maintenance history
Lead facility space planning, renovations, and capital projects from scope development through closeout
Manage architects, engineers, consultants, and contractors to meet safety, quality, compliance, schedule, and budget requirements
Partner with Environmental Health & Safety on facility safety programs, employee training, and regulatory compliance
Provide after-hours and weekend support for facility emergencies
Participate in insurance, safety, facility inspections, internal and external audits
Lead and develop facility personnel through staffing, workload management, coaching, performance management, training, and professional development
Monitor industry trends, regulatory changes, and emerging technologies to recommend facility improvements
Develop long-range utility, energy, and infrastructure plans
Advise site leadership on capital investments, facility risks, resources, and infrastructure priorities
Maintain facility-related quality system documentation, procedures, and records
Develop and manage operating and capital budgets, forecasting, expenditure tracking, and financial performance
Establish departmental goals, priorities, and performance expectations

Requirements

Bachelor's degree in Facilities Management, Engineering, Architecture, Business, or related field preferred; equivalent combination of education and relevant experience may be considered
Minimum eight years of progressive facilities management experience, including building operations, infrastructure maintenance, or construction project management, required
Experience in regulated manufacturing, medical device, life sciences, pharmaceutical, or laboratory environments preferred
Working knowledge of GMP environments and quality system requirements within medical device industry
Working knowledge of HVAC, electrical, plumbing, mechanical, infrastructure, and life safety systems
Experience managing capital projects, renovations, and contractor services
Strong project management, organizational, and prioritization skills
Ability to manage multiple priorities within a regulated environment
Strong problem-solving, analytical, and decision-making skills
Effective verbal and written communication skills
Experience with Building Automation Systems (BAS)
Familiarity with AutoCAD and facility layout software preferred
Proficiency with CMMS applications and Microsoft 365 software
Ability to influence and communicate effectively with all levels of the organization, including senior leadership
Strong employee coaching, conflict resolution, and performance management skills
Professional certification such as CFM, FMP, PMP, or LEED accreditation preferred
Ability to read and interpret facility drawings, construction documents, and technical specifications
Willingness to provide 5–10% travel and after-hours/weekend emergency support

Core Competencies

Demonstrates expertise in Facilities Management, including HVAC, Electrical, and Life Safety Systems, while effectively managing capital projects and contractor services. Proven ability to lead teams, ensure regulatory compliance, and develop long-range infrastructure plans.

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