SENIOR FACILITIES MAINTENANCE SUPERVISOR

Los Angeles County Metropolitan Transportation Authority (CA); Los Angeles (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

The Los Angeles County Metropolitan Transportation Authority is seeking a Contract Manager to oversee complex maintenance contracts for Metro's facilities. The role involves detailed contract compliance, supervising contractor activities, and collaborating with multiple departments. Applicants should have a Bachelor's Degree and significant supervisory experience.

Qualifications

• Three years of relevant supervisory experience in contracts management.
• Ability to analyze and interpret contract documents and project data.
• Valid California Class C Driver License required.

Responsibilities

• Supervises contractors and technical personnel in performance of services.
• Develops and maintains comprehensive contracts and budgets.
• Conducts site visits and ensures compliance with contract requirements.

Skills

Project management

Contract management

Financial analysis

Customer service

Communication

Education

Bachelor's Degree in Engineering, Public Administration, Business, or a related field

Tools

MS Office

FIS

B2G Now

M3

EAMS

CIMS

Job description

Performs direct contract oversight and ensures contract compliance for outsourced services of combined labor and materials, required to maintain Metro’s facilities and Rights-Of-Way (ROWs). Jobs in this classification are assigned exclusively to the Operations Facilities Contracted Maintenance Services (FCM) Department, with exclusive responsibilities for overseeing complex contracted maintenance services.

• Supervises the activities of FCM contractors and technical personnel, internal or external, engaged in the performance and delivery of contracted maintenance services
• Oversees various aspects of the service contracts which includes development, review and update of contract documents, research, analysis, finances, technical knowledge, schedules, budget compliance, planning, and reporting with strong attention to detail
• Works closely with Vendor/Contract Management (V/CM) to initiate and coordinate all procurement actions to ensure timely execution and service continuity
• Prepares requisitions, detailed statement of work packages, cost estimates, and justifications for procurement of goods or services
• Collaborates and coordinates efforts with V/CM to develop and review evaluation criteria and minimum qualifications; present scope overview during readiness review, pre-bid and kickoff meetings; review bids and proposals; participate in contractor selection process; conduct detailed review and analysis of bids/proposals submitted and prepare technical evaluations
• Works closely with Procurement, Real Estate, Third Party Administrators, Engineering, and other Metro departments as well as various other public agencies to identify maintenance needs and responsibilities and provide comments on project drawings, plans, and specifications
• Conducts job walks for system expansion capital projects, develops punch list items for acceptance, and follows-up with project teams to ensure all items are corrected
• Communicates effectively with the general public responding to inquiries and resolving maintenance issues
• Conducts site visits and attends regular meetings to assesses contractor’s maintenance services to ensure appropriate progress, work methods and to evaluate quality, completeness, and compliance with contract requirements
• Supervises activities associated with Memorandum of Understandings (MOUs); coordinates work with various stakeholders and ensures compliance with MOU requirements
• Coordinates facilities and ROWs homeless encampment cleanup activities with the support of Metro’s system security and law enforcement
• Reviews and maintains or manages the maintenance of records; prepares weekly and monthly activity reports
• Develops and maintains comprehensive contracts, reports, standard operating procedures, spreadsheets, and correspondence, and keeps up-to-date documents and filing systems electronically and in hard copies
• Develops annual department and contract budgets; ensures expenditures are in accordance with contract requirements and Board approved authority, and that contracts and projects are completed on-time within approved budget
• Partners with Risk Management to inspect, investigate and document incidents related to contracted maintenance services; represents Metro in court cases and supplies expert testimonies related to contracted maintenance services
• Utilizes a computer-based information system to submit requisitions along with complete bid packages, process work orders, incidents, timesheets, material requests, and performs other related tasks
• Accounts for subordinate and personal compliance with all of Metro's safety rules, polices, and procedures
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Engineering, Public Administration, Business, or a related field

Experience

• Three years of relevant supervisory experience in contracts management and budget administration of construction and/or maintenance contracts in the following areas facilities operations, track, signal, or traction maintenance, or rail engineering

Certifications/Licenses/Special Requirements

• Valid California Class C Driver License
• 24 hour on-call
• Depending on assignment may be required to climb up to 50 feet
• Possible exposure to physical, weather, electrical, mechanical, and chemical hazards

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of project and contract management and business financial best practices
• Financial and mathematical analysis, and statistical research
• Computer applications; advanced knowledge of MS Office and the ability to excel in utilizing other computer applications in support of contracted maintenance services such as FIS, B2G Now, M3, EAMS and CIMS applications
• Basic engineering
• Contract maintenance management procedures
• Applicable local, state, and federal laws, rules, and regulations relating to safety requirements and procedures, including HAZMAT (Hazardous Materials) and Storm Water Pollution Act
• Principles of supervision
• Maintenance Information Systems

Skill in (defined asthe proficient manual, verbal, or mental utilization of data, people, or things)

• Performing supervision and oversight for complex contracts
• Planning, organizing, and monitoring the work of contractors in maintaining and repairing facilities and related systems
• Acquiring and analyzing information and resources, identifying problems, and recommending solutions related to contracted maintenance services and in support of Metro's goals
• Exercising sound judgment and creativity in making decisions
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined asa present competence to perform an observable behavior or produce an observable result)

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Recommend action plans, report on progress, review and comment on contract required documents, and respond to requests from management
• Compile, analyze, and interpret complex data
• Determine strategies to achieve goals
• Prepare comprehensive reports and correspondence
• Supervise internal or external subordinate staff
• Manage workforce in a cost-effective manner
• Read, write, speak, and understand English

Special ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required
• Good distance vision and/or depth perception to judge distances
• Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)

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