Senior Executive Team Coordinator

Nemours-Children; Wilmington (DE); On-site; USD 70,000 - 110,000; Full time

Job summary

Nemours seeks an Executive Team Coordinator to support 2–3 Vice Presidents within Marketing and Communications. The role manages calendars, correspondence, meeting preparation, and travel coordination, anticipating needs and resolving inquiries independently while informing executives of key issues.

The coordinator prepares reports and presentations, maintains records and expense reports, and protects leadership priorities through organized day-to-day operations.

Qualifications

• Associate's degree preferred.
• Minimum of 5 years of administrative assistant experience required. Experience supporting senior management/executives highly preferred.

Responsibilities

• Manage executive calendars, correspondence, and travel arrangements.
• Prepare reports and presentations; maintain records and expense reports.
• Represent the executives to internal and external contacts; resolve inquiries independently.
• Coordinate departmental meetings; prepare agendas and pre-meeting materials.
• Provide support to subcommittees as needed and assist with board-related tasks.

Skills

Executive support

Calendar management

Meeting preparation

Travel coordination

Documentation and reporting

Education

Associate's degree

Tools

Microsoft Office

Job description

Nemours seeks an Executive Team Coordinator to support 2–3 Vice Presidents within Marketing and Communications. The role manages calendars, correspondence, meeting preparation, and travel coordination, anticipating needs and resolving inquiries independently while informing executives of key issues.

The coordinator prepares reports and presentations, maintains records and expense reports, and protects leadership priorities through organized day-to-day operations.