Senior Executive Support Specialist

Parra Consulting Group, Inc. .; Bethesda (MD); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation

100% employer-paid medical/dental/vis

Life and disability insurance

Unlimited PTO

Job summary

Parra Consulting Group, Inc. in Bethesda, MD, seeks an experienced executive administrative professional to support senior DoD/Intelligence leadership.

You will manage calendars, coordinate high-level engagements, prepare briefings, and oversee secure correspondence in a fast-paced, classified environment. Requirements include TS/SCI with CI Polygraph, a Bachelor’s degree, 10+ years of executive support experience, and proficiency with DARTS, DTS/APACS, and Microsoft Office.

Qualifications

• Active TS/SCI with CI Polygraph required.
• Bachelor's degree (preferred) in business administration, communications, or related field.
• 10+ years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.
• Demonstrated expertise in DARTS, DTS/APACS, Microsoft Office Suite, and classified correspondence management.
• Strong verbal and written communication skills, including the ability to draft and edit executive-level and technical correspondence.

Responsibilities

• Manage and deconflict complex executive calendars across multiple senior leaders.
• Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.
• Prepare agendas, minutes, and read-ahead materials for leadership briefings.
• Maintain and track actions in a DARTS system, ensuring on-time completion of taskers.
• Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries.
• Screen incoming correspondence and determine routing or action.
• Create and manage travel orders in the Defense Travel System (DTS) and process travel with APACS submissions as required.
• Monitor official travel and prepare read-ahead packets for leadership.
• Prepare, review, and track staff clearance and nomination packages through gate advancements.
• Liaise with security staff to maintain clearance compliance.
• Maintain official files and ensure DIA records retention compliance.
• Ensure inspection-ready documentation for audits and CDRL deliverables.
• Prepare Monthly Status Reports, training docs, and property updates per DIA standards.
• Assist with SOP updates and process improvements to reduce scheduling or correspondence errors.
• Assist with high-profile visits, ensuring escort control, vetting, and protocol compliance for U.S. and foreign dignitaries.

Skills

Executive calendar management

Independent in high-tempo environment

Strong verbal and written comms

Education

Bachelor's degree in business admin, communications, or related field

Tools

DARTS

DTS/APACS

Microsoft Office

Job description

Key Responsibilities

• Manage and deconflict complex executive calendars across multiple senior leaders.
• Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.
• Prepare agendas, minutes, and read-ahead materials for leadership briefings.
• Maintain and track actions in customer’s Action Request Tracking System (DARTS), ensuring 100% on-time completion of taskers.
• Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries for proper grammar, format, and security markings.
• Screen incoming correspondence and determine appropriate routing or action.
• Create and manage travel orders in the Defense Travel System (DTS), validate funding lines, and process domestic/OCONUS travel with APACS submissions as required.
• Monitor and track official travel and prepare read-ahead packets for leadership.
• Prepare, review, and track internal and external staff clearance and nomination packages, ensuring timely progression through all gate advancements.
• Liaise with security staff and contracting officials to maintain compliance with clearance requirements.
• Maintain official files, update file plans, and execute destruction/retirement actions in compliance with DIA records retention policies.
• Ensure inspection-ready documentation for internal audits and CDRL deliverables.
• Prepare Monthly Status Reports (MSR), training documentation, and property/accountability updates in accordance with DIA standards.
• Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.
• Assist with high-profile visits, ensuring proper escort control, visitor vetting, and protocol compliance for U.S. and foreign dignitaries.

Qualifications

• Active TS/SCI with CI Polygraph is required.
• Bachelor’s degree (preferred) in business administration, communications, or related field.
• 10+ years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.
• Demonstrated expertise in DARTS, DTS/APACS, Microsoft Office Suite (Word, Excel, PowerPoint, Project, Access), and classified correspondence management.
• Proven ability to work independently in a high-tempo, classified environment while managing multiple competing priorities.
• Strong verbal and written communication skills, including the ability to draft and edit executive-level and technical correspondence.

Why Join PCG

Parra Consulting Group offers a mission-focused, collaborative environment where your skills directly support national security. We provide competitive compensation, 100% employer-paid medical/dental/vision coverage, life and disability insurance, and an unlimited PTO plan, ensuring both professional growth and work-life balance.

• competitive compensation
• 100% employer-paid medical/dental/vision coverage
• life and disability insurance
• an unlimited PTO plan