Board Operations Executive Assistant

Barr Foundation; Boston (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

The Barr Foundation in Boston is seeking an Executive Assistant/Manager of Board Operations to support the President, Vice President, and trustees. The role oversees governance activities, coordinates schedules, prepares materials, and ensures smooth board operations across meetings and communications.

You will manage calendars, travel, expense reporting with Nexonia, and maintain electronic files while collaborating with Barr’s offices and program teams to advance institutional priorities with

Qualifications

• 5+ years experience in nonprofit preferred.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and discretion.
• Proactive and self-directed with problem-solving orientation.
• Strong organizational skills and attention to detail.
• Team-oriented and flexible in supporting colleagues.
• Show integrity and commitment to equity and inclusion.
• Familiarity with Microsoft Office; experience with Salesforce/Nexonia.

Responsibilities

• Maintain President/VP calendars, handle correspondence, and greet visitors.
• Prepare expense reports using Nexonia and track key activities for board reviews.
• Support Vice President logistics, communications, and travel arrangements.
• Coordinate governance materials, board communications, and meeting logistics.
• Administer the board portal and manage trustee records.
• Attend trustee meetings and document minutes; assist with logistics for events.

Skills

5+ years experience

Excellent communication

Interpersonal skills

Initiative / proactive

Organizational skills

Team player

Integrity

Diversity & inclusion

Microsoft Office

Salesforce Nexonia

Tools

Salesforce

Nexonia

Board portal

Excel

Job description

The Barr Foundation in Boston is seeking an Executive Assistant/Manager of Board Operations to support the President, Vice President, and trustees. The role oversees governance activities, coordinates schedules, prepares materials, and ensures smooth board operations across meetings and communications.

You will manage calendars, travel, expense reporting with Nexonia, and maintain electronic files while collaborating with Barr’s offices and program teams to advance institutional priorities with