Senior Executive Office & Projects Administrator

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 42,705 - 70,257; Full time

Job summary

The Executive Office Administrator at Ann & Robert H. Lurie Children's Hospital of Chicago provides advanced administrative and project support to an executive leader, managing calendar, meetings, and key programs onsite five days per week.

This role may supervise 1–2 administrative staff and lead multiple administrative projects to support department objectives. Responsibilities include meeting materials, agenda development, travel planning and event coordination, along with producing

Qualifications

• Bachelor’s degree preferred; 7–10 years of experience with executive leaders in complex organizations.
• Healthcare or hospital environment experience coordinating workflows for senior leaders.
• Proactive thinker; able to anticipate needs and prepare ahead of time.
• Detail oriented with ability to manage multiple deadlines with accuracy.
• Strong written and spoken communication skills.
• Intermediate to advanced project management experience.
• Skilled at creating complex documents, presentations, spreadsheets and reports.

Responsibilities

• Coordinate and align priorities with the executive leader and leadership team.
• Manage the executive’s calendar and gatekeep to ensure availability for key meetings.
• Prepare meeting materials, agendas and notes; distribute to participants.
• Lead administrative projects and oversee 1–2 junior staff as needed.
• Coordinate events, travel itineraries, vendors, venues, AV and logistics.

Skills

Calendar management

Executive support

Project coordination

Event logistics

Advanced document prep

Education

High School Diploma/GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Job description

The Executive Office Administrator at Ann & Robert H. Lurie Children's Hospital of Chicago provides advanced administrative and project support to an executive leader, managing calendar, meetings, and key programs onsite five days per week.

This role may supervise 1–2 administrative staff and lead multiple administrative projects to support department objectives. Responsibilities include meeting materials, agenda development, travel planning and event coordination, along with producing