Senior Administrative Assistant — Nephrology Operations

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 60,174,000 - 93,269,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid life and disability

403(b) with 5% employer match

Paid Time Off (PTO) and Holidays

Tuition assistance

Employee Assistance Program

Job summary

The Administrative Assistant Senior at Ann & Robert H. Lurie Children’s Hospital of Chicago provides high-level administrative support to the Divisions of Nephrology, handling complex projects and expenses that drive clinical and operational initiatives.

You will manage calendars, coordinate leadership meetings and travel, prepare materials, and produce reports and presentations using Microsoft Office. This role requires strong communication, organization, and confidentiality.

Qualifications

• Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Strong time management and problem solving skills with the ability to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.
• Other job functions as assigned.

Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
• Develops meeting materials, agendas, and meeting notes upon request.
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
• Practices project management; work task breakdowns, prioritization, and scheduling.
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Manages department lists and directories; creates and maintains departmental organization charts.
• Leads medium to large scale projects and performs other duties inherent to a successful project.
• Research Manuscript Preparation.
• Other job functions as assigned.

Skills

Communication

Time management

MS Office

Calendar management

Education

Bachelor's Degree in Business Administration/Management

Job description

The Administrative Assistant Senior at Ann & Robert H. Lurie Children’s Hospital of Chicago provides high-level administrative support to the Divisions of Nephrology, handling complex projects and expenses that drive clinical and operational initiatives.

You will manage calendars, coordinate leadership meetings and travel, prepare materials, and produce reports and presentations using Microsoft Office. This role requires strong communication, organization, and confidentiality.