Senior Administrative & Projects Coordinator

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

PTO and holidays

403(b) retirement plan

Parental leave

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Administrative Assistant- Senior to support clinical and operational initiatives.

You will manage leadership calendars, coordinate travel, prepare meeting materials, and produce reports with strong MS Office skills in a fast-paced environment. The role requires a bachelor's degree (preferred) and 3+ years in a related role, with excellence in communication and problem solving.

Qualifications

• Bachelor's degree preferred; 3+ years in a similar role preferred.
• Excellent written and verbal communication; self-motivated and professional.
• Solid time management and problem solving with tight deadlines.
• Ability to work independently and complete tasks with accuracy.
• Proficient in MS Word, Excel, PowerPoint; advanced Outlook required.

Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Arranges travel, venues, catering, and logistics for faculty recruitment visits.
• Develops meeting materials, agendas, and notes on request.
• Produces correspondence, reports, and presentations using MS Office.
• Reconciles purchasing card, submits expense reports, PO and check requests.
• Practices project management with task breakdowns, prioritization, and scheduling.
• Streamlines office workflows with Division Leadership for efficiency.
• May orient and coach other Administrative Professionals or lead AP committees.
• Creates and maintains department org charts and lists; leads large projects.

Skills

Communication

Time management

Problem solving

Independence

Education

Bachelor's Degree in Business Administration/Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Administrative Assistant- Senior to support clinical and operational initiatives.

You will manage leadership calendars, coordinate travel, prepare meeting materials, and produce reports with strong MS Office skills in a fast-paced environment. The role requires a bachelor's degree (preferred) and 3+ years in a related role, with excellence in communication and problem solving.