Senior Executive Office & Board Support: Hybrid

Evolving Solution Services; Mason (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Performance-based bonuses

401(k) with company match

Medical, Dental, and Vision Insurance

Paid Time Off and Company Holidays

Tuition Reimbursement

Flexible Telecommuting Policy

Job summary

BSI Engineering is seeking an Executive & Office Administrator to support the President and Executive Team, coordinate Board materials, prepare executive presentations, and ensure a polished, welcoming office experience. The role is based at the Cincinnati office, with events, travel, and complex calendars handled daily.

The ideal candidate has 5+ years of administrative experience, strong PowerPoint and MS Office skills, and a proactive, discreet, service-oriented mindset to engage with

Qualifications

• 5+ years of progressively responsible administrative, executive support, office operations, or related experience.
• Experience supporting senior leaders and interacting professionally with executives, clients, Board members, and other key stakeholders.
• Advanced Microsoft PowerPoint skills with demonstrated ability to transform content, data, and executive direction into polished, visually compelling presentations; strong proficiency in Outlook, Word, and Excel.
• Exceptional organization and project coordination skills with the ability to manage multiple priorities, contributors, and deadlines.
• Strong written and verbal communication skills with a polished, professional, and welcoming presence.
• Sound judgment and discretion when handling sensitive and confidential information.
• Proactive, service-oriented approach with demonstrated ability to anticipate needs, solve problems, follow through, and comfortably handle both executive-level work and everyday office needs.

Responsibilities

• Provide administrative support to the President and Executive Team, including meetings, scheduling, travel, reservations, expenses, correspondence, and special projects.
• Develop polished, executive-ready slide deck presentations using content, data, and direction provided by leadership.
• Coordinate recurring presentation decks for staff meetings, State of the Company meetings, Board meetings, and other executive presentations, including gathering content and managing contributor deadlines.
• Support the Board of Directors through the President, including meeting preparation, correspondence, scheduling, materials, and follow-up.
• Prepare and distribute Board materials in advance of meetings and maintain appropriate confidentiality of executive and Board information.
• Anticipate administrative needs and proactively coordinate solutions that allow executives to remain focused on business priorities.
• Serve as the primary point of welcome for employees, clients, candidates, vendors, and visitors from the front desk/reception workstation at the entrance of the Cincinnati office.
• Coordinate client visits and hospitality in partnership with Marketing and business leaders, including meeting spaces, catering, materials, and other logistics.
• Manage day-to-day office administrative needs, including phones, mail, deliveries, shipments, supplies, kitchen/hospitality items, conference rooms, and lunches.
• Coordinate travel, reservations, catering, and other office and business logistics.
• Serve as an administrative point of contact for office vendors and coordinate routine service and maintenance visits through completion.
• Proactively help maintain an organized, welcoming, professional, and client-ready office environment.
• Lead administrative planning and logistics for company and employee events across BSI locations.
• Coordinate venues, vendors, catering, invitations, materials, travel, timelines, budgets, and event-day logistics.
• Coordinate employee recognition activities, including birthdays, anniversaries, milestone celebrations, gifts, and other acknowledgments.
• Coordinate company swag, onboarding and/or related employee materials.
• Partner with HR, Marketing, and other teams to support companywide meetings, employee activities, and special initiatives.
• Provide flexible administrative support as organizational needs evolve.

Skills

Executive support

Presentation design

PowerPoint

Outlook

Word

Excel

Organization & coordination

Communication

Discretion

Stakeholder management

Tools

Microsoft PowerPoint

Outlook

Word

Excel

Job description

BSI Engineering is seeking an Executive & Office Administrator to support the President and Executive Team, coordinate Board materials, prepare executive presentations, and ensure a polished, welcoming office experience. The role is based at the Cincinnati office, with events, travel, and complex calendars handled daily.

The ideal candidate has 5+ years of administrative experience, strong PowerPoint and MS Office skills, and a proactive, discreet, service-oriented mindset to engage with