Senior Executive & Commercial Project Coordinator (Hybrid)

somewhere; Jacksonville (FL); Hybrid; USD 48,000 - 58,000; Full time

Job summary

Our client in Jacksonville, FL is seeking a Senior Executive & Commercial Project Coordinator to support the Founder with high-touch communication and schedule management. The role blends inbox triage, phone liaison, and calendar control to ensure seamless operations across client, contractor, and vendor relationships.

You will manage executive emails and texts, take ownership of timely responses, and maintain a precise follow-up routine for bids and project milestones, while coordinating

Qualifications

• 5–10+ years in executive assistance, project coordination, or office management within service, real estate, or construction sectors.
• Proven ability to own executive communications and manage high-volume interactions.
• Excellent written and verbal communication with a Southern US business norms familiarity.
• Proficiency with Google Workspace, Outlook, mobile texting platforms, and CRM tools.
• Strong calendar management and scheduling discipline across multiple stakeholders.

Responsibilities

• Monitor real-time inbox and text threads; draft professional responses to leads and project updates.
• Handle inbound/outbound calls; act as primary voice to clients, contractors, developers, and site contacts.
• Maintain rigorous follow-up log for inquiries, bids, changes, and urgent requests.
• Own the Founder’s calendar: coordinate client briefings, site visits, vendor meetings, and internal check-ins.

Skills

Communication management

Calendar management

Client relationship care

Native English fluency

Administrative maturity

Tech stack proficiency

Tools

Google Workspace

Outlook

CRM

Scheduling tools

Job description

Our client in Jacksonville, FL is seeking a Senior Executive & Commercial Project Coordinator to support the Founder with high-touch communication and schedule management. The role blends inbox triage, phone liaison, and calendar control to ensure seamless operations across client, contractor, and vendor relationships.

You will manage executive emails and texts, take ownership of timely responses, and maintain a precise follow-up routine for bids and project milestones, while coordinating