Senior Executive Assistant Venture & Growth

Iconiq; San Francisco (CA); On-site; USD 160,000 - 175,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) matching

Commuter benefits

Hybrid work stipend

Tuition reimbursement

Job summary

ICONIQ is seeking a Senior Executive Assistant to support a General Partner and Partner on the Venture & Growth investment team in San Francisco. This high-visibility role requires proactive judgment and strong organizational skills in a fast-paced environment.

You will manage complex calendars, plan domestic and international travel, maintain Salesforce records, and collaborate across the firm. Hybrid onsite work in SF/Palo Alto with a compensation range of $160k–$175k.

Qualifications

• 7+ years of executive administrative support, with complex calendars, travel, and operations.
• Experience supporting C-suite executives in PE/IB/consulting environments.
• Excellent written and verbal communication, with strong judgment and discretion.

Responsibilities

• Own and proactively manage complex, high-volume calendars.
• Coordinate domestic and international travel with complex itineraries.
• Manage day-to-day flow of executive activities and priorities.
• Maintain accurate Salesforce data including interactions and follow-ups.
• Collaborate with firm-wide support teams for seamless coordination.
• Develop systems to improve administrative efficiency.
• Handle monthly expense reporting and select personal matters.

Skills

Calendar management

Travel planning

Executive support

C-suite support

Microsoft Office

Salesforce

AI tools familiarity

Tools

Salesforce

Microsoft Office

AI tools

Job description

We are seeking an experienced Senior Executive Assistant to support a General Partner and Partner on our Venture & Growth investment team. This is a highly visible role for someone who thrives in a fast-paced environment, exercises excellent judgment, and takes a proactive approach to keeping senior executives organized and focused on their priorities. As part of Venture & Growth, you will support a team that partners with founders defining the future of their industries to transform the world.

What You’ll Do:

• Own and proactively manage complex, high-volume calendars across internal and external commitments.
• Coordinate domestic and international travel, including complex itineraries and changes that may arise on short notice.
• Serve as a trusted partner in managing the day-to-day flow of executive activities, anticipating needs and helping ensure priorities are addressed.
• Maintain accurate and timely information in Salesforce, including prospect and portfolio company interactions, follow-ups, and action items.
• Partner closely with other members of the ICONIQ support team and colleagues across the firm to ensure seamless coordination and execution.
• Develop and implement systems and processes that improve administrative efficiency and effectiveness.
• Manage monthly expense reporting and provide thoughtful, discreet support for select personal administrative matters for the General Partner.
• Respond flexibly to time-sensitive priorities, including occasional needs outside of standard business hours.

Ideal Candidate Background:

• 7+ years of experience providing executive administrative support, with significant responsibility for complex calendars, travel, and day-to-day administrative operations.
• Experience supporting C-suite executives in private equity, investment banking, and/or consulting environments.
• Demonstrated ability to manage multiple concurrent priorities accurately and meet deadlines in a fast-paced, high-pressure environment.
• Excellent written and verbal communication skills, with the confidence and presence to work effectively with colleagues at all levels as well as external counterparts.
• Sound judgment, discretion, and emotional intelligence, with the ability to navigate complex situations diplomatically.
• A proactive, solutions-oriented approach, with the ability to work independently, anticipate needs, and identify creative solutions.
• Expert proficiency with Microsoft Office; experience with Salesforce is preferred.
• Familiarity with artificial intelligence tools and technologies is a plus. We value team members who are curious about leveraging artificial intelligence to enhance productivity, streamline workflows, and drive innovation.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location:

Applicants are expected to work onsite in our San Francisco office, with the ability to work from our Palo Alto office as needed, in accordance with our hybrid working policy.

Compensation Range:

ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $160,000-$175,000 together with the benefits listed above.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.