Senior Executive Assistant

ICONIQ; San Francisco (CA); On-site; USD 160,000 - 175,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

401(k) matching

Commuter benefits

Wellness stipends for hybrid work

Tuition reimbursement

Job summary

ICONIQ is seeking an experienced Senior Executive Assistant to support a General Partner and Partner on our Venture & Growth investment team in San Francisco. This highly visible role requires proactive organization, judgment, and the ability to manage complex calendars.

You will coordinate domestic and international travel, maintain Salesforce records, and partner with colleagues to streamline operations. The ideal candidate has 7+ years supporting C-suite in PE/IB/consulting and excels under

Qualifications

• 7+ years of experience providing executive administrative support with calendars travel and ops.
• Experience supporting C-suite in private equity, investment banking, and/or consulting environments.
• Ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Excellent written and verbal communication with the confidence and presence to work with colleagues at all levels as well as external counterparts.
• Sound judgment, discretion, and emotional intelligence in complex situations.
• Proactive, solutions-oriented approach with the ability to work independently and anticipate needs.
• Expert proficiency with Microsoft Office; Salesforce experience preferred.

Responsibilities

• Own and proactively manage complex, high-volume calendars across internal and external commitments.
• Coordinate domestic and international travel with complex itineraries and short-notice changes.
• Serve as a trusted partner in managing the day-to-day flow of executive activities, anticipating needs and helping ensure priorities are addressed.
• Maintain accurate and timely information in Salesforce, including prospect and portfolio company interactions, follow-ups, and action items.
• Partner with ICONIQ support team and colleagues across the firm to ensure coordination and execution.
• Develop and implement systems and processes that improve administrative efficiency and effectiveness.
• Manage monthly expense reporting and provide discreet support for select personal administrative matters for the General Partner.
• Respond flexibly to time-sensitive priorities, including occasional needs outside standard hours.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Discretion & judgment

Proactive problem-solving

Tools

Microsoft Office

Salesforce

AI tools awareness

Job description

We are seeking an experienced Senior Executive Assistant to support a General Partner and Partner on our Venture & Growth investment team. This is a highly visible role for someone who thrives in a fast-paced environment, exercises excellent judgment, and takes a proactive approach to keeping senior executives organized and focused on their priorities. As part of Venture & Growth, you will support a team that partners with founders defining the future of their industries to transform the world.

What You’ll Do

• Own and proactively manage complex, high-volume calendars across internal and external commitments.
• Coordinate domestic and international travel, including complex itineraries and changes that may arise on short notice.
• Serve as a trusted partner in managing the day-to-day flow of executive activities, anticipating needs and helping ensure priorities are addressed.
• Maintain accurate and timely information in Salesforce, including prospect and portfolio company interactions, follow-ups, and action items.
• Partner closely with other members of the ICONIQ support team and colleagues across the firm to ensure seamless coordination and execution.
• Develop and implement systems and processes that improve administrative efficiency and effectiveness.
• Manage monthly expense reporting and provide thoughtful, discreet support for select personal administrative matters for the General Partner.
• Respond flexibly to time-sensitive priorities, including occasional needs outside of standard business hours.

Ideal Candidate Background

• 7+ years of experience providing executive administrative support, with significant responsibility for complex calendars, travel, and day-to-day administrative operations.
• Experience supporting C-suite executives in private equity, investment banking, and/or consulting environments.
• Demonstrated ability to manage multiple concurrent priorities accurately and meet deadlines in a fast-paced, high-pressure environment.
• Excellent written and verbal communication skills, with the confidence and presence to work effectively with colleagues at all levels as well as external counterparts.
• Sound judgment, discretion, and emotional intelligence, with the ability to navigate complex situations diplomatically.
• A proactive, solutions-oriented approach, with the ability to work independently, anticipate needs, and identify creative solutions.
• Expert proficiency with Microsoft Office; experience with Salesforce is preferred.
• Familiarity with artificial intelligence tools and technologies is a plus. We value team members who are curious about leveraging artificial intelligence to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location

Applicants are expected to work onsite in our San Francisco office, with the ability to work from our Palo Alto office as needed, in accordance with our hybrid working policy.

Compensation Range

ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $160,000-$175,000 together with the benefits listed above.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.