Senior Events Coordinator

ICONIQ; New York (NY); Hybrid; USD 105,000 - 115,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life and disability insurance

Matching 401(k)

Commuter Benefits

Wellness stipends

Tuition reimbursement

Books and supplies allowance

Smart-casual dress code

Job summary

ICONIQ Studio seeks a Senior Events Coordinator to plan, execute, and optimize high-impact events that reflect ICONIQ’s brand and community mission. You will manage end-to-end logistics, including venue, vendors, catering, and budgets, while coordinating cross-functional teams and maintaining thorough timelines.

The role emphasizes strong communication, organizational prowess, and discretion. You’ll work with tools like Outlook, Excel, PowerPoint, Google Suite, Splash, and Salesforce, with

Qualifications

• 3+ years of events coordination experience, tech or investment space preferred.
• Excellent communication and stakeholder engagement.
• Strong time management and organizational skills.
• High degree of professionalism, discretion, and integrity.
• Experience with Splash and Salesforce a plus.

Responsibilities

• Plan and execute events from concept through completion, including venue selection, vendor coordination, catering, logistics, and budget management.
• Manage event registration and tracking using Splash and Salesforce.
• Coordinate internal planning meetings and maintain detailed timelines and deliverables.
• Prepare event presentations and provide timely updates to stakeholders.
• Maintain organized digital assets across platforms like Dropbox and Google Drive.
• Support vendor sourcing and relationship management.
• Provide on-site event support and post-event debriefs to implement learnings.

Skills

Event coordination

Communication

Time management

Organizational skills

Discretion and integrity

Tools

Outlook

Excel

PowerPoint

Google Suite

Splash

Salesforce

Canva

Illustrator

Photoshop

Job description

This role sits within ICONIQ Studio, the team dedicated to thoughtfully cultivating a remarkable community of the world’s brightest minds. We connect people and ideas through extraordinary experiences, uncommon content, and meaningful insights. We are seeking a Senior Events Coordinator who thrives in a fast-paced environment and is passionate about delivering seamless, high-impact events that align with ICONIQ’s brand and community mission.

What You’ll Do

Plan and execute events from concept through completion, including venue selection, vendor coordination, catering, logistics, and budget management.

Manage event registration and tracking using tools such as Splash and Salesforce, ensuring a streamlined attendee experience.

Coordinate internal planning meetings and maintain detailed timelines and deliverables.

Prepare event presentations and provide timely updates to stakeholders.

Maintain organized digital assets across platforms like Dropbox and Google Drive.

Support vendor sourcing and relationship management.

Provide on-site event support, troubleshooting issues and ensuring smooth execution.

Conduct post-event debriefs, analyze outcomes, and implement learnings for future events.

Ideal Candidate Background

3+ years of experience coordinating events, preferably in the tech or investment space; venture capital experience is a plus.

Excellent communication skills, capable of engaging with a wide range of stakeholders and vendors.

Strong time management and organizational skills, with the ability to manage multiple priorities under pressure.

High degree of professionalism, discretion, and integrity.

Technically adept with tools including Outlook, Excel, PowerPoint, Google Suite, Splash, and Salesforce.

Familiarity with design platforms (e.g., Canva, Illustrator, Photoshop) is a plus.

Curiosity about AI and openness to leveraging technology to improve event processes and outcomes.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual’s coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $105,000-$115,000 together with the benefits listed above.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [ https://www.greenhouse.com/privacy-policy ] and ICONIQ’s Privacy Policies available here [ https://www.iconiqcapital.com/privacy-policies ].

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.

Voluntary Self-Identification

We invite applicants to share their demographic background. Please note this optional survey is anonymous and is designed to further identify areas of improvement in our goal to become a more diverse and inclusive organization. Your responseswill notbe associated with your specific application andwill notin any way be used in the hiring decision.

As set forth in ICONIQ Capital’s Equal Employment Opportunity statement, we do not discriminate on the basis of any protected group status under any applicable law.