Senior Executive Assistant & Trusted Ops Partner

Precision Labs; New York (NY); Hybrid; USD 90,000 - 135,000; Full time

Benefits offered by this job

Flexible PTO

Home-office equipment stipend

Wellness stipend

Relocation assistance

Weekly coffee stipend

Office perks: lunch, snacks, drinks

Job summary

Ramp is seeking two Executive Assistants to support senior leaders in Finance and Legal from our New York City office. You’ll manage complex calendars, draft communications, coordinate travel, and help leaders operate at peak efficiency in a fast-moving environment.

This role emphasizes discretion, judgment, and proactive partnership with executives, with heavy exposure to strategic priorities and high-visibility projects across the company.

Qualifications

• 3+ years of experience supporting senior executives in a fast-paced, high-accountability environment.
• Proven ability to manage complex calendars, shifting priorities, and multiple high-priority workstreams.
• Strong organizational instincts and exceptional attention to detail—you anticipate what’s needed and ensure nothing falls through the cracks.
• Sound judgment about when to act independently, when to seek context, and when to elevate.
• High discretion and comfort handling sensitive or confidential information.
• Clear, concise written and verbal communication skills.
• High EQ and the ability to build trust quickly with executives, cross-functional partners, and external stakeholders.
• A proactive, ownership-oriented approach—you identify what needs to happen and move it forward without waiting to be asked.
• Comfort operating in ambiguity and adapting as priorities evolve.
• Strong proficiency with Google Workspace, Slack, and other modern collaboration tools.
• Demonstrated use of AI, automation, or tooling to streamline work and reduce manual effort

Responsibilities

• Partner closely with senior leaders to manage their time, priorities, and day-to-day execution.
• Own complex, high-volume calendar management across multiple executives, navigating frequent changes and competing priorities.
• Manage executive inboxes as needed, including triaging communications, drafting responses, flagging urgent matters, and ensuring important items receive timely attention.
• Coordinate domestic and international travel with close attention to efficiency, executive preferences, and changing business needs.
• Plan and execute leadership meetings, offsites, team events, customer or partner engagements, and cross-functional working sessions.
• Draft, organize, and manage communications on behalf of executives when appropriate.
• Serve as a central coordination point across internal teams and external stakeholders, ensuring clarity, alignment, and follow-through.
• Track action items, deadlines, and commitments, proactively prompting executives and partners to keep work moving.
• Manage budgets, expenses, and vendor relationships on behalf of executives.
• Handle sensitive business, financial, legal, customer, and personnel information with exceptional discretion.
• Identify inefficiencies and build lightweight systems, documentation, and workflows that improve speed and organization.
• Use AI, automation, and modern tooling to eliminate repetitive work and create greater leverage for yourself and your executives.
• Continuously look for ways to anticipate needs and improve how work gets done

Skills

Executive support

Calendar management

Communication

Discretion

Process improvement

Ambiguity tolerance

Team collaboration

Google Workspace

Slack

AI tooling

Tools

Google Workspace

Slack

AI tools

Job description

Ramp is seeking two Executive Assistants to support senior leaders in Finance and Legal from our New York City office. You’ll manage complex calendars, draft communications, coordinate travel, and help leaders operate at peak efficiency in a fast-moving environment.

This role emphasizes discretion, judgment, and proactive partnership with executives, with heavy exposure to strategic priorities and high-visibility projects across the company.