Senior Executive Assistant to VP, R&D & Quality

Mars Incorporated; Chicago (IL); On-site; USD 75,000 - 103,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

Job summary

Mars Incorporated, Accelerator Division, is seeking an Executive Assistant (EA) for the RDQ team based at the Wells Street, Chicago office. You will provide high‑level administrative support to the Senior Vice President of R&D and Quality, manage calendars, organize meetings, handle communications, and ensure the executive’s time is efficiently allocated across a global organization.

The ideal candidate will have a bachelor’s degree and 3+ years of C‑suite support experience, strong

Qualifications

• A bachelor's degree preferred in business administration, communications, or a related field.
• 3+ years of high-level administrative support to C-suite, VP, or senior leadership in a fast-paced environment.
• Proven calendar management, expense reporting (e.g., Concur), and procurement processing experience.

Responsibilities

• Maintain, organize, and prioritize the executive's calendar, resolving conflicts and scheduling meetings based on priorities.
• Manage incoming/outgoing communications per executive preferences with timely responses.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Coordinate expense reports, reimbursements, and related financial administration.

Skills

Calendar management

Executive support

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Mars Incorporated, Accelerator Division, is seeking an Executive Assistant (EA) for the RDQ team based at the Wells Street, Chicago office. You will provide high‑level administrative support to the Senior Vice President of R&D and Quality, manage calendars, organize meetings, handle communications, and ensure the executive’s time is efficiently allocated across a global organization.

The ideal candidate will have a bachelor’s degree and 3+ years of C‑suite support experience, strong