Global Executive Assistant Manager & Strategic Partner

Mars; Chicago (IL); On-site; USD 119,000 - 164,000; Full time

Job summary

Mars Snacking in Chicago, IL, seeks a Sr. Executive Assistant Manager to lead a team of Executive Assistants and directly support a senior executive.

The role blends hands-on execution with people leadership, navigating global dynamics, with high visibility across executive and assistant networks. The position requires strong calendar management, international travel coordination, confidential handling of information, and the ability to drive process improvements while supporting strategic

Qualifications

• 5+ years in global executive support, business operations, or project management role.
• Experience mentoring Executive Assistants or administrative teams.
• Associate's or Bachelor’s degree preferred.
• Excellent organization, analytical skills, and ability to lead a team.
• Strong communication with senior stakeholders; manage conflicts.
• Professionalism and confidentiality; discretion.
• Ability to work independently and as part of a team.
• High attention to detail and problem-solving.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Heavy and complex calendar management with independent decision-making.
• Strategic partner, proactively solving business challenges and improving executive productivity.
• Manage high-level external meetings, speaking engagements, and conferences with briefs.
• Plan and organize extensive international and domestic travel.
• Prepare paperwork, letters, and visa applications for the executive.
• Organize key internal and external meetings and events with budget awareness.
• Anticipate executive needs and resolve issues with minimal escalation.
• Suggest process improvements, lead projects and own outcomes.
• Process expense reports and purchase orders.
• Perform other tasks and duties as assigned.

Skills

Global executive support

Team leadership

Communication at senior levels

Microsoft Office

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Mars Snacking in Chicago, IL, seeks a Sr. Executive Assistant Manager to lead a team of Executive Assistants and directly support a senior executive.

The role blends hands-on execution with people leadership, navigating global dynamics, with high visibility across executive and assistant networks. The position requires strong calendar management, international travel coordination, confidential handling of information, and the ability to drive process improvements while supporting strategic