Senior Executive Assistant - Global R&D & Quality

Mars; Chicago (IL); On-site; USD 75,000 - 103,000; Full time

Benefits offered by this job

Mars University

Company bonus

Learning & development

Job summary

Mars, Incorporated and its Affiliates invites applications for an Executive Assistant (EA) to RDQ in Chicago. You will provide high-level administrative support to the Senior Vice President of R&D and Quality for the Accelerator division, managing calendars, communications, and travel logistics in a fast-paced global setting.

The ideal candidate has 3+ years supporting C-suite leaders, strong organizational and communication skills, and a track record of discretion and confidentiality.

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred.
• 3+ years providing high-level administrative support to C-suite or senior leadership.
• Proven calendar management, expense reporting, and procurement experience.
• Strong MS Word, Excel, PowerPoint, Outlook, and Teams skills.
• Excellent interpersonal skills with discretion and confidentiality.

Responsibilities

• Maintain executive calendar and schedule meetings across time zones.
• Manage communications and liaise with internal and external partners.
• Prepare reports, presentations, and other documents as needed.
• Coordinate travel, visas, and related logistics for leadership.
• Handle expense reports and reimbursements per policy.
• Support special projects and ensure timely follow-through.
• Attend meetings to capture decisions and actions.
• Provide confidential support to Senior VP of RDQ.

Skills

Calendar management

Communication

Discretion

Executive support

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Concur

Job description

Mars, Incorporated and its Affiliates invites applications for an Executive Assistant (EA) to RDQ in Chicago. You will provide high-level administrative support to the Senior Vice President of R&D and Quality for the Accelerator division, managing calendars, communications, and travel logistics in a fast-paced global setting.

The ideal candidate has 3+ years supporting C-suite leaders, strong organizational and communication skills, and a track record of discretion and confidentiality.