Senior Executive Assistant to the Finance Chief Administrative Officer (New York)

Citi; New York (NY); On-site; USD 91,000 - 120,000; Full time

Job summary

A leading financial services company is seeking a Senior Executive Assistant to support the Finance Chief Administrative Officer in New York. This role will provide comprehensive administrative support, including calendar management, meeting coordination, and travel arrangements in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and able to handle multiple priorities while demonstrating exceptional organizational skills.

Benefits

Medical, dental & vision coverage

401(k) plan

Paid time off packages

Wellness programs

Qualifications

• Proven experience supporting senior C-Level executives in complex environments.
• Exceptional organizational and multitasking skills.
• Strong discretion and confidentiality.

Responsibilities

• Ensure seamless administrative operations and manage complex calendars.
• Prepare detailed agendas, presentations, and documents for meetings.
• Coordinate travel arrangements and develop detailed itineraries.

Skills

Organizational skills

Problem-solving skills

Communication skills

Discretion

Education

Experience supporting senior executives

Tools

Microsoft Office

Adobe Pro

Job description

Senior Executive Assistant to the Finance Chief Administrative Officer (New York)

Pay $91690.00 - $119610.00 / year

Location New York/New York

Employment type Full-Time

Job Description

Req#: 25879099

The Senior Executive Assistant enables the Finance Chief Administrative Officer (CAO) to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e-mail monitoring, task tracking, etc.

The individual directly supports the Finance CAO and works closely and/or supports the Business Execution team as well as individuals across Finance and Citi.

We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail-oriented and able to operate and problem solve independently. The individual must be approachable, collaborative and self-motivated. The individual must be able to operate in a fast-paced, complex environment and able to gain an understanding of team and stakeholder (e.g., regulator) priorities and the impact on their managing calendars and other items.

Responsibilities:

• Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment.
• Manages complex calendar day-to-day and aligns schedule with Finance COO’s preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
• Resolves conflicting requests independently based on knowledge of business, regulatory and other priorities
• Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Finance COO, Business Execution team and direct reports.
• Work closely with the Business Execution team as well as individuals across Finance and Citi to prepare Finance COO with detailed agendas, presentations and documents as well as follow up on key action items.
• Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
• Organize and execute executive events, including town halls, off site meetings and corporate functions, ensuring all logistics are handled efficiently.
• Organizes all electronic files and folders for the Finance COO (e.g., Microsoft One Drive) and retrieves files as requested.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off
• Coordinates travel arrangements and develop detailed trip schedule/itinerary, including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
• Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
• Builds relationships and coordinates with other Executive Assistants; serves as back up support, when required
• Orders supplies and process invoices through Procure to Pay system

Qualifications:

• Proven and significant experience supporting senior C-Level executive with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
• Exceptional organizational multitasking and problem-solving skills.
• Critical thinking skills and ability to work and problem-solve proactively and independently
• Prioritization and workload management skills, including able to prioritize tasks in a fast-paced environment
• Excellent verbal and written communication skills, including experience communicating with senior level executives
• Self-motivated and detail oriented with excellent organizational skills
• Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and Adobe Pro
• Strong business acumen and ability learn business/functional priorities and timelines. Able connect dots and translate to their own work.=
• Strong discretion and confidentiality

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

New York New York United States

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Primary Location Full Time Salary Range:

$91,690.00 - $119,610.00


In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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Anticipated Posting Close Date:

Jun 27, 2025

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi .

View Citi’s EEO Policy Statement and the Know Your Rights poster.

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