Executive Assistant to the Dean

University of Vermont; Burlington (VT); On-site; USD 36,000 - 47,000; Full time

Job summary

University of Vermont is seeking an Executive Assistant to the Dean in Burlington, VT. This role provides comprehensive executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences, acting as a primary point of contact and coordinating a complex calendar with meetings, room reservations, and technology needs.

The assistant will prepare routine correspondence, set up meetings, manage records, and escalate issues requiring leadership attention, all while

Qualifications

• Associate's degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and internet resources.
• Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records.
• Effective interpersonal, organizational, and written communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information.

Responsibilities

• Provide executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences.
• Manage a complex calendar, screen and route requests, and coordinate meetings.
• Prepare routine correspondence and materials as needed.
• Organize information, maintain accurate files, and support leadership initiatives.
• Exercise discretion and sound judgment with confidential and time-critical information.

Skills

Microsoft Office

Calendar management

Coordination

Interpersonal communication

Discretion and confidentiality

Education

Associate's degree in a related field

Tools

Microsoft Office Suite

Job description

Executive Assistant to the Dean

The Executive Assistant to the Dean will provide comprehensive, executive and administrative support to the Dean of the College of Engineering and Mathematical Sciences (CEMS). Serve as a primary point of contact and coordination for the Dean by managing a complex calendar; screening, prioritizing, and routing requests. Prepare routine correspondence and materials. Coordinate and set up meetings, including scheduling, room reservations, technology needs, agendas, materials, records, and follow-up tracking. Support Dean's Office leadership and Dean's Office initiatives with administrative projects by organizing information, maintaining accurate files, and escalating issues that require leadership attention. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications.

Minimum Qualifications (or equivalent combination of education and experience)

• Associate's degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience.
• Working knowledge of software applications used to support administrative operations and familiarity with internet resources and proficiency with Microsoft Office (Word, Excel, Outlook, Teams) required.
• Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records.
• Effective interpersonal, organizational, and written communication skills required.
• Demonstrated ability to exercise discretion and maintain confidentiality when working with sensitive information.

Desirable Qualifications

• Experience providing executive-level administrative support in a complex office environment.
• Experience coordinating sensitive calendars, preparing briefing materials, managing confidential communications, tracking decisions and follow-up items.
• Familiarity with university processes.

Anticipated Pay Range

$26.50-$34.00/hr

Other Information

Final compensation will be determined in consideration of the finalist's experience.

Special Conditions

• A probationary period may be required
• Occasional evening and/or weekends required (if non-exempt position, may result in overtime)
• This position is ineligible for telework due to the essential functions
• Background Check required for this position

FLSA

Non-Exempt

Union Position

No

Job Location

Burlington, Vermont, United States

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled

Department

CEM Dean's Ofc/54000

Standard Hours at 1.0 FTE

37.5

Term (months per year)

12