Executive Assistant to the Dean: Calendar & Ops

University of California, Santa Cruz; California (MO); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Full benefits

Job summary

UC Santa Cruz is seeking an Executive Assistant to the Dean of the Division of Physical and Biological Sciences. The role manages a complex calendar, coordinates leadership meetings and events, oversees office operations, and provides confidential administrative support to the Dean and divisional leadership.

The position requires a Bachelor's degree or equivalent, exceptional organizational and communication skills, and the ability to handle sensitive information with discretion in a fast-paced

Qualifications

• Bachelor's degree or equivalent experience required.
• Advanced organizational and time-management skills; ability to manage a complex executive calendar.
• Excellent written and verbal communication; attention to detail and accuracy.

Responsibilities

• Manage the Dean's complex calendar and executive workflow.
• Coordinate meetings, events, and award ceremonies; handle travel logistics.
• Oversee Dean's Office operations, including finances, reimbursements, and records.
• Provide support to the Assistant and Associate Deans; draft communications and briefing materials.
• Maintain confidential information with discretion and professional judgment.

Skills

Calendar management

Executive support

Administrative coordination

Budget & finances

Google Workspace

Microsoft Office

Communication skills

Discretion & confidentiality

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office

Job description

UC Santa Cruz is seeking an Executive Assistant to the Dean of the Division of Physical and Biological Sciences. The role manages a complex calendar, coordinates leadership meetings and events, oversees office operations, and provides confidential administrative support to the Dean and divisional leadership.

The position requires a Bachelor's degree or equivalent, exceptional organizational and communication skills, and the ability to handle sensitive information with discretion in a fast-paced