Senior Executive Assistant to the Dean

University of Houston System; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

University of Houston System is seeking a capable administrator to coordinate and manage the Deans Office operations. The role is based at UH Sugar Land Campus with weekly travel to UH Katy Campus and occasional visits to UH Central Campus.

The position entails maintaining the executive's calendar, organizing meetings, coordinating agendas and minutes, and handling travel arrangements. Experience in accreditation and related surveys is valued, along with supervising support staff.

Qualifications

• Requires a formal, directly job-related 4-year degree.
• Requires a minimum of five (5) years of directly job-related experience.

Responsibilities

• Coordinate and manage the daily schedule of the university executive with internal and external parties.
• Maintain appointment/meeting schedule and calendar.
• Plan, organize, provide agendas and minutes for all Dean meetings, retreats and advisory boards.
• Complete accreditation, Texas Board of Nursing, and professional surveys annually.
• Initiate payable vouchers and reconcile monthly transactions.
• Make travel arrangements for the office of the executive.
• Prepare routine responses, reports, and correspondence as needed.
• Functionally supervise projects in the office of the executive.
• May supervise secretarial and clerical staff.

Skills

Calendar management

Meeting coordination

Travel arrangements

Office supervision

Education

4-year degree

5 years experience in related field

Tools

Procurement card

Job description

University of Houston System is seeking a capable administrator to coordinate and manage the Deans Office operations. The role is based at UH Sugar Land Campus with weekly travel to UH Katy Campus and occasional visits to UH Central Campus.

The position entails maintaining the executive's calendar, organizing meetings, coordinating agendas and minutes, and handling travel arrangements. Experience in accreditation and related surveys is valued, along with supervising support staff.