Strategic Executive Assistant to City Manager

City of Stockton, CA; Stockton (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Stockton seeks a high-level executive secretary to provide confidential support to the City Manager and staff. You will screen visitors, manage calendars, prepare documents, and coordinate cross-department workflows.

Requirements include a high school diploma or GED, six years of secretarial/office experience, and preferred two years of business/secretarial school training, with public agency experience preferred. A California driver's license is required.

Qualifications

• Discretion and independent judgment required in handling sensitive information.
• Ability to initiate tasks and manage competing priorities is essential.
• Strong organizational and time management skills are expected.

Responsibilities

• Receives and screens visitors and telephone calls, providing information.
• Maintains the City Manager's calendar and schedules meetings.
• Directs and trains office support staff.
• Researches and summarizes informational materials.
• Opens mail and routes for handling to appropriate department.
• Coordinates departmental activities with other City departments.
• Types drafts and prepares documents and reports.
• Initiates correspondence for signature by City Manager or staff.
• Reviews materials for completeness and accuracy, ensuring proper English usage.
• Organizes and maintains administrative files and follows up on tasks.
• Transmits information to others from the City Manager and staff.
• Keeps informed of pertinent City activities and deadlines.

Skills

Discretion

Independent judgment

Initiative

Education

High school diploma or GED

2 years business/secretarial school training

Job description

The City of Stockton seeks a high-level executive secretary to provide confidential support to the City Manager and staff. You will screen visitors, manage calendars, prepare documents, and coordinate cross-department workflows.

Requirements include a high school diploma or GED, six years of secretarial/office experience, and preferred two years of business/secretarial school training, with public agency experience preferred. A California driver's license is required.