Senior Executive Assistant to the Athletics Director

Cornell University; Ithaca (MI); Vor Ort; USD 70.000 - 81.000; Vollzeit

Benefits dieser Stelle

Health care options

Retirement contributions

Wellness programs

Employee discounts

Zusammenfassung

Cornell University’s Athletics and Physical Education department in Ithaca, NY seeks an experienced Executive Assistant to the Director of Athletics and Physical Education.

This role provides strategic admin and operational support, serving as the first contact for the Director’s Office and building strong relationships with university leaders, faculty, staff, coaches, student‑athletes, alumni, and external partners.

Qualifikationen

• An associate’s degree and a minimum of 4 years of relevant experience in a fast-paced administrative setting, or equivalent combination of education and experience.
• Exceptional organizational and judgment skills, and experience maintaining strict confidentiality.
• A self-starter attitude, the ability to proactively identify and effectively address challenges, , and a demonstrated track record of independently driving projects forward.
• Ability to work under pressure, focus and prioritize when dealing with several issues at one time, and support and take direction from multiple individuals.
• Proficiency with the Google Suite of office software, including Google Docs, Sheets, Slides, and Forms, with the ability to assist coworkers in the use of these programs.
• Proficiency with Microsoft Office software, including Word, Excel, PowerPoint and Outlook, with the ability to assist coworkers in the use of these programs.
• Excellent interpersonal and communication skills, and strong writing and editing skills.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to build strong, inclusive working relationships with students, faculty, staff, and community members.

Aufgaben

• Coordinate a complex and evolving calendar, balancing competing priorities while anticipating needs and identifying opportunities to maximize efficiency.
• Coordinate domestic and international travel arrangements, itineraries, expense reconciliation, and reimbursements.
• Prepare meeting agendas, briefing materials, presentations, and follow‑up communications.
• Take on special projects, timelines, and action items, ensuring key initiatives move forward effectively.
• Coordinate meetings, events, and department‑wide engagements.
• Serve as a trusted advisor and resource, helping the Director remain focused on strategic priorities.
• Monitor and manage a high‑volume email inbox.
• Draft and edit correspondence, reports, memoranda, presentations, and announcements.
• Respond to routine and complex inquiries on behalf of the Director.
• Support the preparation of reports, research projects, analyses, and presentations involving confidential or sensitive information.
• Collaborate with stakeholders across the university to gather information and ensure timely follow‑up.
• Serve as the first point of contact for visitors, guests, and stakeholders.
• Respond to inquiries with professionalism, discretion, and exceptional customer service.
• Facilitate communication among university leadership, faculty, staff, coaches, student‑athletes, alumni, and supporters.
• Coordinate office operations, supplies, purchasing, reimbursements, and related administrative functions.
• Research and resolve issues by leveraging resources across the university.

Kenntnisse

Calendar management

Travel coordination

Written communication

Discretion

Relationship building

Project coordination

Adaptability

Prioritization

Ausbildung

Associate’s degree

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Cornell University’s Athletics and Physical Education department in Ithaca, NY seeks an experienced Executive Assistant to the Director of Athletics and Physical Education.

This role provides strategic admin and operational support, serving as the first contact for the Director’s Office and building strong relationships with university leaders, faculty, staff, coaches, student‑athletes, alumni, and external partners.