Senior Executive Assistant to Sector CEO (Hybrid)

Compass Group USA; Charlotte (NC); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Vision

Disability Insurance

Retirement Plan

Flexible Time Off

Job summary

Levy seeks a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly.

This position is based at Levy’s Corporate Headquarters in Chicago, IL with a hybrid schedule and occasional travel as needed.

Qualifications

• Excellent and professional writing and verbal skills.
• Experience working at Executive Assistant level with senior management and senior level clients.
• Knowledge of MS Office applications, including Word, experienced in Excel, and Outlook.
• Ability to manage complex and highly confidential information.
• Ability to work autonomously and across multiple tasks and reporting into different project teams.
• Ability to build a Power-Point presentation, with design and creativity skills.
• Must be adept at problem-solving.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.

Responsibilities

• Schedule Management: Day-to-day management of executives' calendars, meetings, and liaison with other assistants.
• Liaise with clients at a high level on behalf of the Executive.
• Ensure meetings, presentations, and other duties are carried out seamlessly.
• Book business travel with specific travel requirements and low fares.
• Manage travel schedule and disruptions, including evenings/weekends if needed.
• Office management: handle calls, clerical tasks, invoices, expenses, and purchasing card statements.
• Organize meetings and materials for board and client meetings.
• Organize notes, gifts, cards, and awards as needed.
• Promote a cooperative work climate and maintain strong relationships with operations.

Skills

Executive communication

MS Office proficiency

PowerPoint design

Confidential information handling

Multitasking ability

Self-management

Problem solving

Planning and prioritization

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Levy seeks a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly.

This position is based at Levy’s Corporate Headquarters in Chicago, IL with a hybrid schedule and occasional travel as needed.