Senior Executive Assistant to Director, Juvenile Services

waynecountygovernment; Detroit (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

Wayne County Government in Detroit seeks an Executive Assistant 2 to provide high‑level administrative support to the Director of Juvenile and Youth Services, coordinating daily operations, schedules, and department activities.

Responsibilities include managing confidential information, drafting correspondence, organizing meetings, tracking contracts, and collaborating with leadership and external partners to advance department goals.

Qualifications

• An Associate Degree with two years of admin/clerical experience, preferably supporting senior or executive management.
• A Bachelor Degree and one year of clerical/administrative experience, preferably supporting senior or executive management.
• Demonstrated ability to support senior or executive leadership, including calendar coordination and meeting logistics.
• Proven experience managing confidential information, schedules, and high-volume communications.
• Prior experience in county, municipal, or governmental operations, including interaction with legislative bodies or executive offices.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and Oracle ERP systems or similar platforms (e.g., JD Edwards, SAP).
• Strong background in recordkeeping, databases, and digital filing systems.
• Experience with project tracking, deadline management, and supporting strategic initiatives.

Responsibilities

• Executive Support & Scheduling: Manage JYS Director schedule and travel; prepare agendas; record and distribute minutes.
• Contract & Procurement Coordination: Support contract manager duties; track contracts in P2P; manage e-signatures.
• Document Preparation & Editing: Create invoices, reports, memos, letters; use Office 365, Oracle, P2P; draft materials for executives.
• Office Operations & Records Management: Oversee files, budgets, records; handle general office duties; maintain records.
• Communication & Visitor Management: Answer calls; draft responses; greet visitors and manage access.

Skills

Executive support

Scheduling

Calendar coordination

Travel arrangements

Meetings logistics

Document preparation

Communication

Organization

Time management

Problem solving

Vendor coordination

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office Suite

Oracle ERP

JD Edwards

SAP

Job description

Wayne County Government in Detroit seeks an Executive Assistant 2 to provide high‑level administrative support to the Director of Juvenile and Youth Services, coordinating daily operations, schedules, and department activities.

Responsibilities include managing confidential information, drafting correspondence, organizing meetings, tracking contracts, and collaborating with leadership and external partners to advance department goals.