Senior Executive Assistant to Deputy Directors

Argonne; Chicago (IL); On-site; USD 41,000 - 64,000; Full time

Job summary

Argonne National Laboratory's Photon Sciences directorate seeks an Executive Assistant to provide a wide range of administrative support to two Deputy Associate Laboratory Directors and other leaders, with minimal supervision. The role manages calendars, travel, and document preparation.

You will coordinate meetings, arrange domestic and international travel, prepare presentations, and support large meetings and events, including visits by international guests, while upholding Argonne's core

Qualifications

• High School diploma with substantial admin experience.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Experience managing calendars and arranging international travel.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Efficiently handle day-to-day operations and workflow of the directorate office.
• Manage emails and calendars, coordinate meetings, and arrange domestic and international travel.
• Compile and format presentations, and plan onsite visits.
• Arrange and support meetings, conferences, and workshops.
• Coordinate large meetings and events for domestic and international visitors.

Skills

Calendar management

Travel coordination

Email management

Presentations

Confidentiality

Interpersonal skills

Office software

Education

High School

Associate degree

Tools

Microsoft Office

SharePoint

Job description

Argonne National Laboratory's Photon Sciences directorate seeks an Executive Assistant to provide a wide range of administrative support to two Deputy Associate Laboratory Directors and other leaders, with minimal supervision. The role manages calendars, travel, and document preparation.

You will coordinate meetings, arrange domestic and international travel, prepare presentations, and support large meetings and events, including visits by international guests, while upholding Argonne's core