Strategic Administrative Assistant - Calendar, Travel & Reports

Value Added Solutions, Inc.; Lemont, Northern (IL, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Value Added Solutions, Inc. is seeking an Administrative Assistant to provide comprehensive division-level support at Argonne National Laboratory's Lemont campus.

The role emphasizes calendar management, travel planning, onboarding, document preparation, and records management to enable smooth operations for division leadership and teams. You will coordinate meetings, manage multiple calendars, assist with hiring processes, prepare travel arrangements (domestic and international), and contribute

Qualifications

• Broad administrative support knowledge and procedures.
• Demonstrated interpersonal, oral, and written communication skills.
• Ability to interact with individuals at all levels within and outside the Laboratory.
• Flexibility to support multiple groups and adapt to evolving priorities.
• Strong organizational and time-management skills with attention to detail.
• Analytical, problem-solving, and decision-making abilities with incomplete information.
• Proficiency with Outlook and MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Experience coordinating meetings, workshops, travel, and onsite visits.
• Ability to learn internal business systems quickly.
• Knowledge of Argonne’s Core Values: Impact, Safety, Respect, Integrity, Teamwork.

Responsibilities

• Schedule meetings and logistics for internal and external participants.
• Manage multiple calendars and appointments.
• Coordinate hiring process: interviews, reference checks, onboarding, and related actions.
• Prepare domestic and international travel arrangements and expense reports.
• Coordinate on-site visits and related logistics.
• Process foreign national site access requests.
• Prepare and distribute correspondence and presentations using MS Office and Adobe Acrobat.
• Take meeting notes and transcribe when needed.
• Track action items and deadlines.
• Maintain electronic filing systems and retain records.

Skills

Outlook

MS Office

Excel

PowerPoint

Adobe Acrobat

Tools

Adobe Acrobat

Microsoft Word

Office 365

Job description

Value Added Solutions, Inc. is seeking an Administrative Assistant to provide comprehensive division-level support at Argonne National Laboratory's Lemont campus.

The role emphasizes calendar management, travel planning, onboarding, document preparation, and records management to enable smooth operations for division leadership and teams. You will coordinate meetings, manage multiple calendars, assist with hiring processes, prepare travel arrangements (domestic and international), and contribute