Senior Executive Assistant to COO & Exec Team

Sammons Financial Group Companies; West Des Moines (IA); On-site; USD 56,000 - 93,000; Full time

Benefits offered by this job

Health coverage for you and family

ESOP and 401(k)

Friday afternoons off

Tuition reimbursement

Volunteer time off

Professional development opportunities

Job summary

Sammons Financial Group Companies in West Des Moines, IA is seeking an experienced executive assistant to support the Business Unit Leader and COO. You will manage calendars, coordinate travel, prepare briefing materials, and help drive key initiatives across the executive office.

The role demands discretion, outstanding communication, strong MS Office skills, and the ability to juggle multiple priorities with accuracy. A bachelor's degree and several years in financial services are preferred.

Qualifications

• Bachelor's Degree preferred.
• Minimum 5 years' equivalent work experience within financial services preferred.
• Extensive knowledge of executive offices’ functions and company organizational structure.
• Excellent verbal and written communication skills.
• Excellent office skills: typing, proofreading, filing, and organization.
• Strong knowledge of Microsoft Suite including Word, Excel, Outlook and PowerPoint.
• Excellent time management skills and ability to exercise sound judgment.
• Ability to manage requests from several individuals and deal with others at all levels tactfully.
• Ability to run and organize daily activities to ensure a smoothly running office in a professional and personable manner.

Responsibilities

• This position will report to the VP Ops Strategy & Planning, but will support the COO and additional executives on the Operations Executive team.
• Manage executive calendars, communications, and daily priorities across multiple leaders, exercising judgment to prioritize requests and optimize executive time, decision-making, and business impact.
• Proactively anticipate executive needs, identify potential conflicts, and implement solutions to maintain continuity and efficiency.
• Review, triage, and respond to correspondence and inquiries on behalf of executives, using sound judgment and discretion.
• Coordinate complex scheduling, travel, meetings and event logistics, ensuring seamless execution and a high standard of detail and organization.
• Prepare, update, and design high-quality presentations, reports, and briefing materials for executive use.
• Track and drive follow-through on action items, deadlines, and deliverables to ensure timely execution of executive priorities.
• Maintain strict confidentiality while handling sensitive information and executive matters.
• Identify and implement process improvements to enhance efficiency, streamline workflows, and elevate the effectiveness of the executive office.
• Support special projects and strategic initiatives aligned to business priorities.
• Maintain an in-office presence aligned with the executives supported.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Sammons Financial Group Companies in West Des Moines, IA is seeking an experienced executive assistant to support the Business Unit Leader and COO. You will manage calendars, coordinate travel, prepare briefing materials, and help drive key initiatives across the executive office.

The role demands discretion, outstanding communication, strong MS Office skills, and the ability to juggle multiple priorities with accuracy. A bachelor's degree and several years in financial services are preferred.