Executive Assistant

ASB Resources; Newark (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

ASB Resources in Newark, NJ is seeking an Executive Assistant to provide high-level support to C-suite executives and senior banking officials. The role requires meticulous calendar management, communications, and discretion handling confidential information.

You will coordinate across time zones, prepare board materials, manage travel, and assist with budgets and reports while ensuring compliance with banking policies and governance standards.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or related field.
• 5+ years of Executive Assistant experience in banking/financial services.
• Proficiency with Microsoft Office and financial software.
• Strong time management and organizational skills.
• Ability to handle confidential information with discretion.
• Knowledge of banking regulations is a plus.

Responsibilities

• Provide high-level administrative support to C-level executives (CEO, CFO, COO) and senior banking officials.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Handle confidential correspondence, reports, and presentations with discretion.
• Organize and prepare materials for board meetings, client presentations, and internal strategy sessions.
• Act as the first point of contact for internal and external stakeholders, ensuring professional communication.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Manage expense reports, budgets, and reimbursements using banking financial tools.
• Assist in drafting memos, reports, and emails for senior management.
• Support office operations, including vendor management and office supplies procurement.
• Ensure compliance with banking policies and regulatory requirements in all administrative processes.

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Problem-solving

Education

Bachelor's degree in Business Administration/Finance or related field

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

SAP

Concur

Job description

We are seeking a highly organized and proactive Executive Assistant to support senior executives. The ideal candidate will have strong administrative, communication, and problem-solving skills, with the ability to handle confidential information and manage complex schedules efficiently.

Key Responsibilities:

• Provide high-level administrative support to C-level executives (CEO, CFO, COO) and senior banking officials.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Handle confidential correspondence, reports, and presentations with discretion.
• Organize and prepare materials for board meetings, client presentations, and internal strategy sessions.
• Act as the first point of contact for internal and external stakeholders, ensuring professional communication.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Manage expense reports, budgets, and reimbursements using banking financial tools.
• Assist in drafting memos, reports, and emails for senior management.
• Support office operations, including vendor management and office supplies procurement.
• Ensure compliance with banking policies and regulatory requirements in all administrative processes.

Required Skills & Qualifications:

• Education: Bachelor’s degree in Business Administration, Finance, or a related field preferred.
• Experience: 5+ years as an Executive Assistant, preferably in the banking or financial services industry.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and financial software (e.g., SAP, Concur).
• Excellent time management, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Knowledge of banking regulations, compliance, and corporate governance is a plus.
• Ability to work in a fast-paced environment and manage multiple priorities efficiently.