Senior Executive Assistant to Chief Commercial Officer

The Aspen Group; Chicago (IL); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental

Vision

401(k) with match

Job summary

Aspen Dental is seeking a highly organized Executive Assistant to support the Chief Commercial Officer and senior leaders within the Commercial Organization at our Chicago headquarters. This role ensures seamless calendars, strategic travel, polished communication, and timely documents, enabling executives to focus on growth initiatives.

The ideal candidate has a Bachelor's degree and 8+ years of administrative experience, including 3–5 years supporting executives, travel coordination, expense

Qualifications

• Bachelor’s degree in business administration, communications, or related field.
• 8+ years of experience providing high-level administrative support, including 3–5 years supporting executives or senior leadership.
• Experience coordinating executive-level travel, both domestic and international.
• Experience working in a corporate, complex, or dynamic organization is a plus.

Responsibilities

• Serve as primary liaison between senior leadership and internal teams or external stakeholders.
• Manage several dynamic executive calendars, ensuring all logistical details are handled seamlessly.
• Think strategically: anticipate the executive’s needs, connect daily work to business priorities, and flag risks and opportunities early.
• Plan capacity and manage the executive’s time and workload so effort goes to the highest-value priorities.
• Apply strong business acumen to understand how the company operates, prioritize requests, and make informed decisions.
• Plan and manage comprehensive travel arrangements, including flights, accommodations, transportation, and itineraries.
• Maintain accurate records of travel schedules and preferences to streamline future planning.
• Draft professional, polished communication for various audiences on behalf of senior leadership when appropriate.
• Assist in preparing internal and external reports, presentations, and other business documents, ensuring clarity, grammatical accuracy, and alignment with organizational branding.
• Process accurate and timely expense reports. Monitor expenses and liaise with finance teams to ensure policy compliance and resolve discrepancies when necessary.
• Provide administrative support for special projects, including planning, coordination, and follow-up on deliverables.
• Assist with preparation for board meetings, executive retreats, and other high-level events, ensuring all materials are ready and logistical details are confirmed.
• Anticipate challenges and identify creative solutions. Address urgent issues or requests from senior leadership with a resourceful, solutions-oriented approach.

Skills

Organizational skills

Multitasking

Communication skills

Discretion/confidentiality

Administrative support

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Teams

Google Meet

Job description

Aspen Dental is seeking a highly organized Executive Assistant to support the Chief Commercial Officer and senior leaders within the Commercial Organization at our Chicago headquarters. This role ensures seamless calendars, strategic travel, polished communication, and timely documents, enabling executives to focus on growth initiatives.

The ideal candidate has a Bachelor's degree and 8+ years of administrative experience, including 3–5 years supporting executives, travel coordination, expense