Global Executive Assistant | Strategic Scheduler & Projects

Mars Incorporated; Chicago (IL); Presencial; USD 60.000 - 83.000; Jornada completa

Descripción de la vacante

Mars Incorporated is seeking an Executive Assistant in Chicago, IL to partner with global leaders. The role focuses on managing complex calendars, coordinating international and domestic travel, and handling visa processes.

You will work with senior leadership and cross-functional teams to ensure efficient operations. The position emphasizes confidentiality, independence, and strong communication to support executive decision-making and business priorities.

Formación

• 2-3 years of global executive support, business operations, or project management experience.
• Associate's degree or Bachelor's degree preferred.
• Excellent organization and analytical skills.
• Excellent verbal and written communication.
• Ability to build relationships with stakeholders.
• Confidentiality and discretion in handling information.
• Ability to work independently and as part of a team.
• High attention to detail and problem-solving skills.
• Proficiency in Microsoft Office suite.

Responsabilidades

• Heavy and complex calendar management with independent prioritization.
• Plan and organize extensive international and domestic travel arrangements.
• Prepare paperwork and visa-related documents for the Executive.
• Organize internal and external meetings and events (domestic and international).
• Manage cross-functional initiatives with senior leadership and track milestones.
• Communicate clearly with diverse stakeholders and audiences.
• Prepare reports and business documents for executive decision-making.
• Support the Executive Assistant Team with events and overflow work.
• Work independently with minimal supervision and seek process improvements.
• Serve as central contact across global departments and teams.
• Process expense reports, purchase orders, and wire transfers.

Conocimientos

Executive support

Project management

Organization

Communication

Discretion

Stakeholder management

Educación

Associate degree

Bachelor's degree preferred

Herramientas

Microsoft Office

Descripción del empleo

Mars Incorporated is seeking an Executive Assistant in Chicago, IL to partner with global leaders. The role focuses on managing complex calendars, coordinating international and domestic travel, and handling visa processes.

You will work with senior leadership and cross-functional teams to ensure efficient operations. The position emphasizes confidentiality, independence, and strong communication to support executive decision-making and business priorities.