Senior Executive Assistant to 3 VPs | Hybrid DC

RJM Technologies; Washington (District of Columbia); On-site; USD 72,000 - 95,000; Full time

Job summary

RJM Technologies in Washington, DC seeks an Executive Assistant for an 18-month contract to support three Executive Vice Presidents. The role requires discretion, strong written and verbal communication, and excellent organizational skills.

The position operates in a hybrid workplace, offering remote work two days per week, and demands the ability to manage multiple priorities under pressure while maintaining professional diplomacy.

Qualifications

• Minimum of 5 years of experience as an Executive Assistant to multiple executives.
• Excellent written and verbal communication; professional and diplomatic.
• Comfortable liaising with stakeholders at all levels across the organization.
• Ability to handle confidential matters with discretion and maintain poise under pressure.
• Proficient in MS Office 365; quick to learn new platforms.

Responsibilities

• Writes error-free emails and letters for events and announcements.
• Provides a communication bridge between internal departments and senior management.
• Consolidates weekly and quarterly team status reports and updates on key priorities.
• Plans and coordinates VP schedules, acting as gatekeeper to executives' time.
• Prepares for meetings: arranging spaces, meals, AV equipment and agendas.
• Provides travel arrangements for VPs and anticipates travel needs; manages itineraries.
• Tracks expenses and receipts; processes reimbursements on schedule.
• Onboards and coordinates contractors or employees; liaises with IT for issues.
• Performs other duties including vendor, product and contract management; workflow monitoring.

Skills

Executive support

Communication skills

Stakeholder liaison

Calendar management

Diplomacy

Tools

MS Office 365

Word

Excel

PowerPoint

Teams

Job description

RJM Technologies in Washington, DC seeks an Executive Assistant for an 18-month contract to support three Executive Vice Presidents. The role requires discretion, strong written and verbal communication, and excellent organizational skills.

The position operates in a hybrid workplace, offering remote work two days per week, and demands the ability to manage multiple priorities under pressure while maintaining professional diplomacy.