Senior Executive Assistant & Strategy Coordinator

Substance Use Philly; Philadelphia (Philadelphia County); Hybrid; USD 69,000 - 86,000; Full time

Job summary

PMHCC, Inc. in Philadelphia, PA seeks an Executive Assistant to provide high-level executive support to the Executive Director, managing complex calendars, travel, communications, and strategic projects.

This role acts as a key liaison with internal and external stakeholders to ensure responsive operations. The position functions beyond a traditional admin role, coordinating meetings, preparing materials, conducting research, and supporting strategic initiatives under tight deadlines.

Qualifications

• Bachelor’s degree and two years of administrative management or related experience.
• Associate’s degree with three years of advanced-level admin work.
• High school diploma with five years of senior-level admin support experience.

Responsibilities

• Manage the Executive Director's calendar, scheduling, travel, correspondence, and day-to-day priorities.
• Serve as primary contact for internal and external communications on behalf of the Executive Director.
• Prepare and edit correspondence, reports, presentations, and meeting materials.

Skills

Executive-level organization

Calendar management

Travel management

Written communication

Verbal communication

Project management

Discretion and confidentiality

Relationship building

Research and reporting

Budget/expense awareness

Independent work

Education

Bachelor’s degree + 2 years admin management

Associate’s degree + 3 years admin work

High school diploma + 5 years admin work

Tools

Microsoft Office

Video conferencing tools

Job description

PMHCC, Inc. in Philadelphia, PA seeks an Executive Assistant to provide high-level executive support to the Executive Director, managing complex calendars, travel, communications, and strategic projects.

This role acts as a key liaison with internal and external stakeholders to ensure responsive operations. The position functions beyond a traditional admin role, coordinating meetings, preparing materials, conducting research, and supporting strategic initiatives under tight deadlines.