Senior Executive Assistant (SAP, Pharma purchase orders)

Cube Hub Inc.; Foster City (CA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

A leading company in the manufacturing sector seeks a Senior Executive Assistant in a hybrid role in Foster City. The ideal candidate will support executives with calendar management, travel coordination, and onboarding while leveraging tools like SAP and Microsoft Office. Strong organizational, communication, and problem-solving skills are essential. This role offers a competitive salary within the estimated range based on experience.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5-7 years of administrative experience supporting executives.
• Advanced proficiency in Microsoft Office, Teams, and SharePoint.
• Experience in travel management and event planning.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Oversee onboarding for new hires and contractors.
• Plan and coordinate team events and logistics.

Skills

Administrative support

Attention to detail

Communication skills

Organizational skills

Problem solving

Tools

SAP

Microsoft Office

Microsoft Teams

SharePoint

Job description

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Direct message the job poster from Cube Hub Inc.

Job Title: Senior Executive Assistant (SAP, Pharma purchase orders)

Location: Foster City, California

Work Schedule: Hybrid – In-office Tues–Thurs, with flexibility to come in on Mon/Fri as needed

About the Role:

We are looking for a highly organized and experienced Senior Executive Assistant to support executive leaders and their teams in a dynamic and fast-paced environment.

This is a hybrid role that blends traditional executive support with team coordination, onboarding, event planning, and process management.

If you're a proactive problem-solver who can anticipate needs, manage shifting priorities, and communicate clearly with all levels of an organization, we’d love to meet you.

What You’ll Do:

Manage complex calendars, schedule meetings across time zones, and coordinate travel arrangements

Oversee onboarding for new hires and contractors, including equipment requests, workspace setup, and team introductions

Process purchase orders and expense reports using the SAP system

Draft and edit documents, presentations, and reports based on raw data or manager input

Plan and coordinate team events, meetings, and other logistics

Serve as the point of contact for vendors, visitors, and cross-functional teams

Support team collaboration using tools like Microsoft Teams, Outlook, and SharePoint

Step in as backup for the department coordinator and mentor other administrative staff

Keep an eye on the big picture and help improve workflows and processes

What We’re Looking For:

Required Skills & Experience:

5–7 years of administrative experience supporting multiple leaders in a fast-paced setting

Advanced proficiency in Microsoft Office, Teams, and SharePoint

Experience handling travel, events, onboarding, and calendar management

Strong attention to detail and excellent proofreading skills

Ability to work independently with minimal supervision

Comfortable managing multiple projects and priorities

Excellent written and verbal communication skills

Experience with SAP or similar systems for processing expenses and POs

A proactive, curious mindset and ability to work well under pressure

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Industries

  Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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