Administrative Coordinator

Career Group; Foster City (CA); Hybrid; USD 40,000 - 104,000; Full time

Job summary

A leading biopharma company is seeking a detail-oriented Administrative Coordinator in Foster City, CA. This critical role supports executive operations through effective communication, event coordination, and ensuring the team's administrative needs are met. The position offers a hybrid contract which includes pay of $40/hr.

Qualifications

• 5-7 years of administrative experience.
• Proven track record supporting senior leaders.
• Advanced proficiency in Microsoft Office and SAP.

Responsibilities

• Provide support including calendar management and travel coordination.
• Manage onboarding for new hires and contract workers.
• Coordinate logistics for internal and external events.

Skills

Communication

Time Management

Detail-oriented

Organizational Skills

Microsoft Office

SAP

Education

High school diploma

BA or BS degree

Tools

Microsoft Office Suite

SAP

SharePoint

Job description

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Our client, a leading biopharma company, is seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support an executive and team members within a dynamic and fast-paced environment. This role plays a critical part in ensuring smooth day-to-day operations, fostering team collaboration, and providing top-tier administrative support.

**Please note, this is a 10-month, hybrid, contract role in Foster City, CA. Pay will be $40/hr.**

Key Responsibilities:

• Provide administrative support to an executive and designated team members, including complex calendar management and travel coordination.
• Manage onboarding for new hires and contract workers, including scheduling introductory meetings, initiating IT equipment orders, and assigning workspaces.
• Process purchase orders (POs) using the SAP system.
• Prioritize and manage workload across multiple projects and time zones.
• Utilize software programs such as Microsoft Office Suite, Teams, and SharePoint Online with confidence and efficiency.
• Create draft reports, documents, presentations, and templates using raw data, and gather data through internet research as needed.
• Coordinate logistics for internal and external events, including planning, organizing, and implementing event activities.
• Liaise with guests and visitors to arrange travel, lodging, expense reports, and presentation materials.
• Act as a liaison with vendors and suppliers.
• Serve as a backup for other Administrative Coordinators and provide support to the broader admin team when needed.
• Keep the broader organizational goals in mind and help shape workflows accordingly.

Required Qualifications & Skills:

• 5–7 years of administrative experience with increasing levels of responsibility.
• Proven track record of supporting multiple senior leaders in a fast-paced, professional environment.
• Strong verbal, written, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), Teams, and SharePoint Online.
• Experience with SAP and purchase order processing preferred.
• Excellent proofreading and editing skills, especially in technical documentation.
• Ability to work independently with minimal supervision and adapt quickly to shifting priorities.
• Detail-oriented with strong time management and multitasking capabilities.
• Comfortable navigating ambiguity and contributing both independently and within a team.
• High school diploma required; BA or BS degree preferred.

Please submit your resume for consideration!

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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