Senior Executive Assistant Santa Clara, California, United States

Palo Alto Networks, Inc.; Santa Clara (CA); On-site; USD 101,000 - 163,000; Full time

Job summary

Palo Alto Networks is seeking a Sr. Executive Assistant to support the V.P of Deal Strategy & Operations in Santa Clara, CA. This critical office-based role requires high proficiency in organizational skills, effective communication, and discretion while working with executives across global teams to ensure efficiency in leadership operations.

Benefits

Flexible wellbeing spending account

Mental and financial health resources

Learning opportunities

Qualifications

• Minimum of 5+ years as an Executive Assistant supporting VP/SVP-level leaders.
• Strong interpersonal skills with ability to build trusted relationships.
• Comfortable handling sensitive information with discretion.

Responsibilities

• Proactively manage calendars and coordinate complex global meetings.
• Act as a strategic extension of the VP during key activities.
• Oversee domestic and international travel arrangements and expense reports.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Adaptability

Discretion

Prioritization

Tools

Google Workspace

Expense Systems (Concur)

Calendaring Tools

Job description

Our Mission

At Palo Alto Networks everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.
Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Who We Are

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and we believe that the unique ideas of every member of our team contributes to our collective success. Our values were crowdsourced by employees and are brought to life through each of us everyday - from disruptive innovation and collaboration, to execution. From showing up for each other with integrity to creating an environment where we all feel included.

As a member of our team, you will be shaping the future of cybersecurity. We work fast, value ongoing learning, and we respect each employee as a unique individual. Knowing we all have different needs, our development and personal wellbeing programs are designed to give you choice in how you are supported. This includes our FLEXBenefits wellbeing spending account with over 1,000 eligible items selected by employees, our mental and financial health resources, and our personalized learning opportunities - just to name a few!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work full time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where we all win with precision.

Your Career

We are seeking an exceptional Sr. Executive Assistant to support our V.P of Deal Strategy & Operations.

This is a high-impact role requiring impeccable discretion, a proactive mindset, and the ability to operate with urgency and precision in a fast-paced environment. The ideal candidate will be highly collaborative, detail-oriented, and experienced in supporting executive-level leaders across global teams. You’ll be a critical force in ensuring the day-to-day success of our leadership team.

This is an office-based position at our headquarters in Santa Clara, CA. On-site presence (4 days a week) is essential to support our team effectively.

Your Impact

• Proactively manage calendars, coordinate complex global meetings, and organize executive leadership sessions.

• Act as a strategic extension of the VP during staff meetings and other key activities, including owning the agenda, follow-up, and directing actions for Sr. Directors and their teams.

• Create, track, and manage purchase orders for the marketing organization.

• Oversee domestic and international travel arrangements, itineraries, and expense reports.

• Plan and execute internal team events, leadership meetings, and large-scale gatherings such as all-hands sessions.

• Partner with other Executive Assistants across the Marketing Team and broader company to ensure seamless coordination.

• Maintain high levels of confidentiality, professionalism, and executive presence at all times.

Your Experience

• Minimum of 5+ years as an Executive Assistant supporting VP/SVP-level leaders, ideally in a high-growth or global environment.

• Excellent organizational, written, and verbal communication skills.
  Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.

• Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting.

• Comfortable handling sensitive information with the utmost discretion.

• Resourceful and adaptable, with a solutions-oriented mindset and a “no task too small” attitude.

• Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools.

Compensation Disclosure

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/commissioned roles) is expected to be between $101,000 - $163,000/YR. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be foundhere.

Our Commitment

We’re problem solvers that take risks and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us [e-mail].

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.