Executive Assistant

Davita Inc.; San Francisco (CA); On-site; USD 79,000 - 166,000; Full time

Job summary

Join a leading company as an Executive Assistant supporting senior executives. This role involves managing complex schedules, maintaining confidentiality, and fostering relationships. Ideal candidates will bring 5+ years of executive support experience and advanced proficiency in essential software. Excellent organizational and communication skills are a must for navigating a fast-paced environment.

Qualifications

• 5+ years of experience as an executive assistant in a high-tech environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work on-site 3-5 days a week.

Responsibilities

• Manage intricate calendars and scheduling logistics for executives.
• Maintain confidentiality and discretion regarding corporate activities.
• Coordinate travel arrangements and prepare expense reports.

Skills

Confidentiality

Decision-making

Communication

Organization

Flexibility

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office

Slack

Concur

Job description

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

The Executive Assistant (EA) will provide essential administrative support to the Vice President of Strategy, Planning, and Operations as well as the Senior Director of Marketing Strategy and Operations.These leadersdrive the operational foundation of the marketing organization - translating high-level business goals into actionable marketing strategies, priorities and roadmaps, acting as a key partner to ensure GMO is operating efficiently and in full alignment with our business objectives.You will work closely with senior management teams, prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality, exercising judicious decision-making in varied situations, and a preference for working within a fast-paced environment.

What You'll Do

• Manage and coordinating intricate calendars, schedules, and project timelines across multiple teams, resolving scheduling issues and handling logistics for time-sensitive situations and international collaborations.

• Maintain high levels of confidentiality and discretion related to corporate activities and decisions.

• Build and fostering cross-functional relationships, supporting internal executive and external outreach.

• Provide timely responses to communications across various channels, with contact potentially occurring outside normal business hours.

• Represent Adobe in a positive light through prompt follow-through, sound judgement, and excellent communication.

• Coordinate travel arrangements and preparing expense reports for executives.

• Manage team access to shared databases, handling purchase orders, and coordinating team events, including offsites and all hands meetings.

• Create and edit agendas, reports, and other documents to support organizational objectives.

• Manage equipment, software, and office issues, and maintaining department communications and materials.

What You Need to Succeed

• Bachelor's degree or equivalent work experience

• 5+ years of experience in an executive assistant role supporting senior executives, preferably within a high-tech environment.

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.

• Flexibility to work outside normal business hours as dictated by business needs.

• Experience with international travel, passport, and visa management strongly preferred.

• Ability to work on-site 3-5 days a week, with occasional travel to other office locations.

• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.

• Remarkable organizational skills and precise written and verbal communication.

• Demonstrates a strong appetite for learning, as well as competence in business judgement and discernment, skilled at identifying and prioritizing tasks with logical decision-making.

• An outstanding communicator who confidently engages with professionals across various levels.

• Embodies the 'lean in' mentality, demonstrating flexibility, being an exceptional teammate with positive demeanor, preserving calm in high-pressure situations.

• Energized individual excels in dynamic settings, solving problems creatively, managing multiple tasks efficiently, and responding quickly.

• Always on a quest for knowledge, demonstrating a hunger to learn and adapt to new tools, processes, ideas, and skills as necessitated by evolving team's needs.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $79,100 -- $166,000 annually. Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be anEqual Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law.Learn more.

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