Senior Executive Assistant & Project Coordination (Federal)

Adeptus Solutions, Inc; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Adeptus Solutions, Inc. is seeking an experienced Executive Assistant II to provide specialized administrative, operational, and project coordination support in a federal government environment.

The role requires strong organizational, written and verbal communication skills, with a track record supporting executive leadership, project administration, and complex operations. Ability to manage sensitive information and multiple priorities is essential.

Qualifications

• Six+ years of experience providing executive administrative support, project coordination, or similar functions.
• Bachelor's degree or 10+ years of relevant experience as per RFP requirements.
• Experience performing complex administrative duties requiring independent judgment and discretion.
• Experience monitoring project activities, budgets, or expenditures.
• Ability to conduct research, analyze information, and prepare executive reports and briefings.
• Experience coordinating secretarial, clerical, and administrative support functions.

Responsibilities

• Provide specialized administrative and operational support to executive leadership and units.
• Perform complex, nonroutine administrative duties with independent judgment and discretion.
• Prepare, review, and coordinate executive correspondence, reports, and presentations.
• Manage priorities and ensure timely completion of executive support activities.
• Maintain confidential records per policies and procedures.
• Support executive decision-making through accurate documentation and coordination.
• Monitor project activities, schedules, deliverables, and financial information.
• Prepare project status reports and financial summaries.

Skills

Executive support

Project coordination

Communication

Research & analysis

Briefings

MS Office

Education

Bachelor's degree in Business Administration, Management, Communications, or related field

Ten years of relevant professional experience

Tools

Microsoft Office

Job description

Adeptus Solutions, Inc. is seeking an experienced Executive Assistant II to provide specialized administrative, operational, and project coordination support in a federal government environment.

The role requires strong organizational, written and verbal communication skills, with a track record supporting executive leadership, project administration, and complex operations. Ability to manage sensitive information and multiple priorities is essential.