Senior Executive Assistant - PACE

Agence PROvidence; Irvine (CA); On-site; USD 48,000 - 75,000; Full time

Job summary

Providence is seeking an Administrative Assistant to provide ongoing executive support in Irvine. The role focuses on managing calendars, correspondence, and meeting preparation for a senior leader within the PACE program, with extensive networking across organizational leadership and stakeholders.

The successful candidate will work onsite, handle special projects, and represent the supervisor with professionalism. Providence emphasizes a patient-centered culture and comprehensive benefits.

Qualifications

• Bachelor’s Degree in English, Liberal Arts, or related subject or 4 years of experience.
• 5 years of experience as an administrative assistant for a senior executive.
• Proficient in Microsoft Office and calendar management.

Responsibilities

• Support a senior executive by managing calendars, correspondence, and agendas.
• Coordinate meetings, drive follow-up and accountability.
• Handle small-scale projects from initiation through completion.
• Represent supervisor and health system professionally with stakeholders.

Skills

Calendar management

Meeting coordination

Project coordination

Microsoft Office

Education

Bachelor’s degree or 4 years experience

Tools

Microsoft Office suite

Job description

Description

This position will be working onsite in Irvine.

This role is responsible for providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. The position assists in meeting specialized goals, and contributes to the achievement of the organization's vision, mission and strategic objectives by providing special project and executive support to a position of significant leadership. The activities of this position include supporting PACE leadership team by managing calendars, correspondence, meeting and agenda preparation and other logistical matters. It is anticipated that the person holding this position will network extensively with many of the organization's leadership and health system stakeholders and will represent their supervisor and the health system in a positive and professional manner.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence PACE and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Schedule

Monday to Friday day shift

Required Qualifications

• Bachelor’s Degree in English, Liberal Arts, or related subject or 4 years of experience
• 5 years of as an administrative assistant for a senior executive.
• Proven ability to support a senior executive by proactively managing priorities and schedules, coordinating and facilitating meetings, driving follow-up and accountability, and managing small-scale projects from initiation through completion.
• Proficient in Microsoft Office

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About The Team

Providence Home and Community Care (HCC) is a service line within Providence with over 8,000 caregivers and 2,000 volunteers serving nearly 200,000 people a year, in their homes, in clinics and in a variety of congregate living ministries across our seven-state footprint.

HCC provides a full range of services and support for people of all ages, especially those facing chronic or life-limiting illnesses. Our core competencies include restorative care, longitudinal care and care through the end of life. Our service lines include assisted living/skilled nursing/rehabilitation, home health, home infusion/pharmacy services, home medical equipment, hospice and palliative care, Program of All-Inclusive Care for the Elderly (PACE), personal home services/private duty care and supportive housing.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Pay Range

$35.06 - $54.43

These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.