Senior Executive Assistant, Manufacturing Ops

Nokia; San Jose (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Nokia in San Jose is seeking an Executive Administrative Assistant to provide high-level support to the VP of Manufacturing Operations. This onsite role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced semiconductor environment.

You will coordinate calendars, travel, meetings, and communications across executives, teams, vendors, and visitors, while maintaining confidentiality and driving efficiency.

Qualifications

• 10+ years of executive or senior-level administrative support.
• Experience supporting senior executives and working with stakeholders at multiple levels.
• Exceptional organizational and time-management skills.
• Proactive and anticipatory approach with judgment to resolve issues.
• Excellent written and verbal communication with professionalism.
• Experience coordinating calendars, travel, meetings, and expense administration.
• Proficiency with Microsoft 365 applications (Outlook/Teams/PowerPoint/Excel/SharePoint).

Responsibilities

• Provide proactive executive support to the VP of Manufacturing Operations and anticipate needs.
• Manage a complex and evolving calendar across multiple stakeholders and time zones.
• Coordinate meetings, room logistics, agendas, materials, catering, and follow-up.
• Oversee domestic and international travel itineraries, accommodations, and expenses.
• Support leadership communications and materials (presentations, reports, org documents).
• Serve as a trusted liaison between VP, leadership teams, employees, vendors, and visitors.
• Handle confidential information with sound judgment and discretion.
• Provide onsite coverage at Fab 1 in Sunnyvale as needed.
• Collaborate with Facilities, IT, HR, Recruiting, and other teams on admin needs.
• Maintain follow-through on actions and deliverables across priorities.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Executive support

Stakeholder mgmt

Calendar management

Travel coordination

Discretion & confidentiality

MS 365 proficiency

Education

Bachelor's degree

Tools

Concur

Job description

Nokia in San Jose is seeking an Executive Administrative Assistant to provide high-level support to the VP of Manufacturing Operations. This onsite role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced semiconductor environment.

You will coordinate calendars, travel, meetings, and communications across executives, teams, vendors, and visitors, while maintaining confidentiality and driving efficiency.