Senior Executive Assistant & IP/Paralegal Support

VideoLabs, Inc.; Redondo Beach (CA); On-site; USD 120,000 - 155,000; Full time

Job summary

VideoLabs, Inc. seeks an Executive Assistant to support its executive team with high discretion and confidentiality. The role includes light paralegal tasks in IP and licensing, calendar management, travel coordination, and office administration in the SF Bay Area.

A proactive, organized professional with strong MS Office skills is ideal. Responsibilities cover paralegal support, document handling, and executive scheduling, with opportunities to work on sensitive legal and licensing files while

Qualifications

• Bachelor's degree is a plus and an ABA‑approved paralegal credential is advantageous.
• Experience drafting and organizing legal documents under attorney supervision is a plus.
• Experience with AI tools to support research and drafting is a plus.

Responsibilities

• Paralegal and company function support for senior management.
• Develop and improve PowerPoint presentations and materials for the Senior Management team.
• Create, format, and file documents electronically including letters and reports.
• Support IP, licensing, and contract document management; track filing deadlines.
• Maintain corporate and legal calendars; organize confidential files.
• Executive admin tasks: schedule CEO, arrange travel, and coordinate meetings.

Skills

Exceptional organizational and time‑管理

Independent work & prioritization

Discretion & confidentiality

Strong communication & interpersonal

Deadline coordination

Education

Bachelor's degree (plus)

ABA‑approved paralegal cert or equivalent

Tools

MS Office

Outlook

Job description

VideoLabs, Inc. seeks an Executive Assistant to support its executive team with high discretion and confidentiality. The role includes light paralegal tasks in IP and licensing, calendar management, travel coordination, and office administration in the SF Bay Area.

A proactive, organized professional with strong MS Office skills is ideal. Responsibilities cover paralegal support, document handling, and executive scheduling, with opportunities to work on sensitive legal and licensing files while