Senior Executive Assistant II

GEICO; San Francisco (CA); Hybrid; Full time

Job summary

A leading company is seeking an organized and experienced Executive Assistant to support senior executives. The successful candidate will demonstrate efficiency in managing tasks such as calendar and email management, and possess strong writing skills. The role is hybrid, requiring 3 days in the San Francisco office. Competitive salary range with excellent benefits including medical, dental, and 401(k).

Benefits

Premier Medical, Dental, and Vision Insurance

Paid Vacation, Sick, and Parental Leave

401(k) Plan

Tuition Reimbursement

Paid Training and Licensures

Qualifications

• At least five years of relevant office experience.
• Strong organizational skills and attention to detail.
• Excellent writing and verbal communication skills.

Responsibilities

• Manage email, calendar, and contacts.
• Schedule calls and meetings, prepare materials.
• Book and organize travel while tracking expenses.

Skills

Organizational Skills

Email Management

Calendar Management

Appointment Scheduling

Travel Booking

Internet Research

Writing Skills

Editing Skills

Multi-tasking Skills

Tools

Microsoft Office

Job description

Seeking an organized and experienced executive assistant with a proven record of efficiency, task management, and results orientation to support senior executives.

Skills required include email and calendar management, appointment scheduling, travel booking, internet research, and high-level administrative skills suitable for a fast-paced, dynamic executive office.

The successful candidate will be professional, discreet, resourceful, responsible, reliable, and exceptionally organized. Superior prioritization and multi-tasking skills, as well as strong writing and editing abilities, are essential.

Job Responsibilities :

1. Answer incoming calls and check voicemail
2. Manage email, calendar, and contacts
3. Schedule calls and meetings and prepare materials as needed
4. Track email correspondence and projects as directed, following up with senior staff as necessary
5. Book and organize travel, maintaining a tracking spreadsheet
6. Perform administrative tasks such as printing, emailing, drafting letters, proofreading, scanning, and creating Word documents and Excel spreadsheets
7. Create and submit expense reports
8. Maintain physical and digital filing systems
9. Handle special projects and other tasks as assigned

Qualifications :

1. At least five years of relevant office experience
2. Strong organizational skills with the ability to prioritize multiple projects with excellent attention to detail
3. Excellent writing and verbal communication skills
4. Positive and flexible attitude
5. Discretion in handling sensitive and confidential information
6. Ability to work independently and collaboratively across the organization
7. Intermediate to advanced proficiency in Microsoft Office

Location : Hybrid work model, 3 days in the San Francisco Bay area office

Annual Salary :

$31.27 - $49.13

The salary range is a general guideline. Final compensation depends on factors such as role scope, experience, education, work location, market, and business considerations.

Note: GEICO will not sponsor employment authorization for this position at this time.

Benefits :

• Premier Medical, Dental, and Vision Insurance with no waiting period
• Paid Vacation, Sick, and Parental Leave
• 401(k) Plan
• Tuition Reimbursement
• Paid Training and Licensures
• Benefits may vary by location and eligibility requirements