Senior Executive Assistant & Governance Leader

NAMSA; Minneapolis (MN); On-site; USD 80,000 - 85,000; Full time

Job summary

NAMSA, a leader in medical device materials testing, seeks an experienced Executive Leadership Support and Corporate Governance professional based in Minneapolis. You will provide comprehensive executive support, manage calendars, travel, and confidential communications while coordinating governance records and board materials.

Qualified candidates have 5+ years of senior-level support, strong organizational skills, and experience handling sensitive information in regulated industries.

Qualifications

• Bachelor's Degree in Business Administration, Legal Studies, Political Science, Communications, Project Management, or a related field or equivalent required.
• 5+ years of progressively responsible executive support, executive administration, or business operations experience required.
• 1-3 years of experience supporting corporate governance, legal operations, paralegal functions, strategy, or compliance activities required.
• 1-3 years of project coordination or project management experience required.
• Experience directly supporting senior executives in a complex corporate environment required.
• Demonstrated experience handling highly confidential and sensitive information required.

Responsibilities

• Provide comprehensive administrative support to and leadership team members through complex calendar management including scheduling, logistics, travel arrangements and expense reporting.
• Proactively manage priorities and competing demands, ensuring the executive’s time is aligned with the highest priority business needs.
• Coordinate meetings involving executive leadership including preparation of agendas, briefing materials, PowerPoint slides, meeting summaries and other executive level meeting materials.
• Prepare confidential and nonconfidential correspondence, leadership communications, presentations, reports, and other business documents for all assigned organizational initiatives.
• Track executive action items and follow up on deliverables which may maintain confidential and sensitive business information.
• Anticipate upcoming deadlines, decisions, meetings and deliverables and proactively prepare the executive and relevant stakeholders.
• Maintain a structured system for tracking executive commitments, follow-ups, decisions, and action items.
• Coordinate sensitive and confidential matters with appropriate discretion.
• Contribute to special projects assigned by executive leadership.
• Assist with drafting and maintaining organized records of Board and committee materials, resolutions, minutes, and supporting documentation.
• Support maintenance of corporate records for the parent company and domestic and international subsidiaries.
• Maintain organizational records, including entity information, directors and officers, governing documents, ownership information, signing authorities, and related corporate documentation.
• Coordinate annual entity requirements and corporate housekeeping activities with internal legal resources, outside counsel, registered agents, and other service providers.
• Maintain corporate organizational charts and authorized signer/officer/director information.
• Assist with obtaining signatures and coordinating execution of resolutions, agreements, certificates, powers of attorney, and other corporate documentation.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Project coordination

Education

Bachelor's degree in Business Administration / related field

Tools

SmartSheet

Co-Pilot

Concur

ERPs

Purchase ordering systems

Job description

NAMSA, a leader in medical device materials testing, seeks an experienced Executive Leadership Support and Corporate Governance professional based in Minneapolis. You will provide comprehensive executive support, manage calendars, travel, and confidential communications while coordinating governance records and board materials.

Qualified candidates have 5+ years of senior-level support, strong organizational skills, and experience handling sensitive information in regulated industries.